Senior Academic Advisor

American University of Sharjah; Sharjah; On-site; AED 60,000 - 120,000; Full time

Job summary

A leading educational institution in Sharjah is seeking a highly motivated Senior Academic and Internship Advisor to support academic advising and enhance the internship program. Candidates should possess strong organizational skills, advanced proficiency in Microsoft Office, and a bachelor's degree in a relevant field. This role involves advising students, coordinating internship placements, and collaborating with academic departments and employers.

Qualifications

• Ability to work independently with minimal supervision.
• Demonstrated ability to handle multiple tasks with frequent interruptions.
• Familiarity with industry trends and the internship landscape.

Responsibilities

• Conduct advising sessions for students about degree programs and course selection.
• Develop understanding of the department and academic programs.
• Collaborate with academic departments for internship opportunities.
• Monitor at-risk students and provide support.
• Generate reports on internship program outcomes.

Skills

Advanced proficiency in Microsoft Office

Excellent interpersonal skills

Strong organizational skills

Data analytics expertise

Customer service experience

Education

Bachelor's degree in a relevant field

Master's degree preferred

Tools

Online scheduling tools

Job description

We are seeking a highly motivated and organized individual to join our team as a Senior Academic and Internship Advisor in the Computer Science and Engineering (CSE) department. Reporting directly to the CSE department head, you will play a key role in supporting the academic advising and internship functions and ensuring the smooth operation of student services within the department.

Responsibilities

• Advisory Sessions: Arrange, schedule, and conduct advising sessions for students, providing guidance on degree programs, minors, course selection, and registration.
• Knowledge Management: Develop a comprehensive understanding of the department, academic programs, student support services, and departmental processes related to academic advising.
• Regulatory Compliance: Stay informed about curricular changes, policies, regulations, and procedures relevant to advising and registration.
• Coordination: Collaborate with the academic advisor, Head of Department (HoD), faculty, and other stakeholders to address advising and registration-related issues.
• Degree Audits: Conduct degree audits for graduating students and those approaching graduation.
• Record Keeping: Perform data entry and maintain accurate records of advising and registration activities.
• Data Analytics: Utilize data analytics to assist in scheduling for upcoming semesters and years.
• Backup Support: Provide backup support for the primary advisor, handling walk-ins, incoming calls, and emails.
• Digital Transformation: Contribute to the digitization of academic advising services.
• Student Monitoring: Monitor student progress and ensure compliance with program requirements for graduation.
• At-Risk Student Support: Identify and monitor at-risk students, providing appropriate support and resources.
• Collaborate with academic departments and industry partners to identify and develop internship opportunities.
• Design and implement strategies to expand and enhance the internship program, staying current with industry trends and employer needs.
• Tailor internship offerings to align with the evolving demands of the job market.
• Advise and guide students in identifying and pursuing internship opportunities that align with their career aspirations.
• Conduct workshops and informational sessions to educate students on the benefits of internships and provide guidance on the application process.
• Foster relationships with students to ensure ongoing support throughout the internship experience.
• Cultivate and maintain relationships with a diverse range of employers to create a robust network of internship opportunities.
• Collaborate with employers to understand their needs and expectations for internship placements.
• Work closely with the AUS Career Services team to coordinate career fairs, networking events, and employer engagement activities.
• Manage the internship placement process, including matching students with suitable opportunities.
• Oversee the development and updating of internship agreements, learning objectives, and evaluation mechanisms.
• Monitor and assess the success of the internship program through feedback and performance evaluations.
• Maintain accurate records of internship placements, student participation, and employer partnerships.
• Generate reports on internship program outcomes and share insights for continuous improvement.
• Utilize data to track and analyze internship trends, contributing to strategic decision-making.

Qualifications

• Education: Bachelor's degree in a relevant field; Master's degree preferred.
• Technical Skills: Advanced proficiency in Microsoft Office (Word, Excel, and PowerPoint) and experience with online scheduling tools for multiple team members.
• Communication Skills: Excellent interpersonal, verbal, and written communication skills.
• Multitasking Ability: Demonstrated ability to handle multiple tasks with frequent interruptions.
• Independence: Ability to work independently with minimal supervision.
• Organizational Skills: Strong organizational and time management skills.
• Data Analytics: Demonstrated expertise in data analytics and data science.
• Customer Service: Experience and understanding of customer service in the academic sector.
• Expertise: Familiarity with industry trends and the internship landscape.

How To Apply

• Interested applicants should fill out the form.
• AUS alumni are encouraged to apply. Applicants who do not meet specified requirements will not be shortlisted. Only shortlisted candidates will be contacted.
• AUS is an equal opportunity employer. We adhere to a policy of making employment decisions without regard to race, color, age, gender, religion, national origin, disability or marital status. Opportunities for employment are based solely upon one’s qualifications.