Secretary to Board of Directors

LEAMS Education Services (Gamma Holdings Ltd.); Dubai; On-site; AED 60,000 - 100,000; Full time

Job summary

An established industry player in education is seeking a dedicated Secretary for their Board of Directors. This role requires a detail-oriented individual with a strong background in secretarial duties, excellent communication skills, and the ability to multitask in a fast-paced environment. The ideal candidate will manage the Board's calendar, coordinate meetings, and ensure effective communication with stakeholders. This position offers long-term employment with a tax-free salary and benefits, including medical insurance and free tuition for employees' children. Join a vibrant team committed to professional development and educational excellence.

Benefits

Tax-free salary

Medical insurance

Free tuition for employees' children

Career development opportunities

Qualifications

• 5+ years of experience in a similar role within the educational sector.
• Bachelor’s or master’s degree from an accredited university.

Responsibilities

• Coordinate meetings and manage the calendar of the Board of Directors.
• Draft reports and maintain professionalism in all communications.
• Assist with planning and disseminating information to stakeholders.

Skills

Verbal and written communication skills

Problem-solving skills

Attention to detail

Multitasking

Research skills

Education

Bachelor’s degree

Master’s degree

Tools

MS Office

Job description

LEAMS Education, comprising British curriculum and CBSE schools in Dubai, is driven by our unifying philosophy. We are dedicated to advancing our employees' careers and development opportunities that align with our L&D goals. We foster team unity through vibrant CPD programs, which harness the collective expertise of our staff, facilitating the exchange of knowledge, ideas, and best practices.

Our attractive job offer includes long-term employment with a tax-free salary, medical insurance, free tuition for employees' children in group-affiliated schools, and other benefits in accordance with UAE labor laws.

We are currently seeking a Secretary for Board of Directors who is people-oriented, adept at multitasking, possesses a strong understanding of secretarial duties, and is highly organized. The Secretary is responsible for completing tasks in a timely manner with meticulous attention to detail, while effectively managing the calendar and events of the Board of Directors. The ideal candidate should also collaborate efficiently with Group School Principals. A good grasp of KHDA regulations, school inspection frameworks, standard operating procedures in schools, curriculum requirements, resource management, and compliance is essential. Previous experience in a similar role within the educational sector is preferred.

Core Responsibilities:

1. Coordinate meetings and strategic activities for the BOD.
2. Organize & manage calendar appointments, as well as the professional communication and public relations needs of the Board of Directors.
3. Draft letters, reports, proposals, and coordinate oral and written communication with prospects.
4. Maintain professionalism and confidentiality in all job duties.
5. Prioritize multiple tasks seamlessly with excellent attention to detail.
6. Prepare and disseminate memos and documents.
7. Assist colleagues and support them with planning and distributing information.
8. Answer calls and respond competently with the office staff.
9. Improve office systems, prepare presentations, and manage filing.
10. Meet and greet visitors at all levels of seniority.
11. Handle incoming phone calls and emails, often corresponding on behalf of the BOD.
12. Conduct background research and present findings to the BOD.
13. Produce documents, briefing papers, reports, and presentations for the BOD.
14. Take minutes of meetings or hearings and prepare the final document to be circulated.
15. Act as the first point of contact between the BOD and internal & external stakeholders.

Qualifications & Skills:

Bachelor’s/master’s degree from an accredited university. 5+ years of hands-on experience. Excellent verbal and written professional communication skills in English. Advanced in MS Office tools. Timely completion of assignments. Excellent problem-solving skills without assistance. Detail-oriented with excellent research skills. Ability to handle a fast-paced environment. Team player, flexible, adaptable to various cultures.

Interested candidates are encouraged to apply with a detailed resume and a photograph.