Secretary & Receptionist

Taif Al Emarat | طيف الإمارات; Dubai; On-site; AED 60,000 - 120,000; Full time

Job summary

A corporate office in Dubai is seeking an Executive Secretary & Receptionist to provide administrative support and manage front-desk operations. The role requires a highly organized individual with at least 3 years of experience, excellent English skills, and proficiency in Microsoft Office. Candidates should possess exceptional multitasking abilities and a professional demeanor. Competitive opportunities for growth and a supportive work environment are offered.

Benefits

Career development opportunities

Supportive work environment

Qualifications

• 3+ years of experience in a similar role supporting senior management.
• Exceptional organizational and multitasking skills.
• Excellent command of English, both spoken and written.

Responsibilities

• Provide high-level administrative support to executives.
• Greet and welcome all visitors and clients professionally.
• Manage scheduling and coordination of meeting rooms.

Skills

Organizational skills

Interpersonal skills

Multitasking abilities

Proficient in Microsoft Office Suite

Discretion

Education

Bachelor’s degree or diploma in Business Administration or related field

Tools

Microsoft Office Suite

Job description

Job Position: Secretary and Receptionist

Location: Dubai, Business Bay

Language: English and Arabic

Company: Ramasat and Cunzite

Job Summary:

We are seeking a highly organized, professional, and personable Executive Secretary & Receptionist to provide administrative and front-desk support to senior leadership and ensure the smooth operation of daily office functions. The ideal candidate will be efficient, discreet, and capable of managing multiple priorities while delivering a warm and professional first impression to guests and clients.

Key Responsibilities:

Executive Support:

Provide high-level administrative support to executives, including calendar management, meeting coordination, travel arrangements, and expense reporting.

Prepare and manage confidential correspondence, reports, presentations, and documents.

Take meeting minutes and follow up on action items as needed.

Coordinate internal and external meetings, conferences, and events.

Serve as a liaison between executives and other departments, clients, or stakeholders.

Reception Duties:

Greet and welcome all visitors and clients with professionalism and courtesy.

Answer, screen, and direct incoming phone calls and emails in a timely and appropriate manner.

Manage the reception area to ensure it is tidy, professional, and well-organized at all times.

Handle incoming and outgoing mail, packages, and deliveries.

Maintain the visitor log and issue visitor passes as required.

Office Coordination:

Monitor and order office supplies; ensure office equipment is properly maintained.

Support HR or administrative tasks such as document filing, record-keeping, and internal communication.

Manage the scheduling and coordination of meeting rooms and shared office spaces.

Qualifications:

Bachelor’s degree or diploma in Business Administration, Office Management, or related field.

3+ years of experience in a similar role supporting senior management and/or front-desk operations.

Excellent command of English and [Arabic if applicable], both spoken and written.

Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).

Exceptional organizational and multitasking skills.

High level of discretion and professionalism when handling confidential information.

Positive attitude, polished appearance, and excellent interpersonal skills.

Ability to work under pressure and manage time effectively.

Preferred Skills:

Knowledge of travel booking and expense management systems.

Familiarity with office management tools or CRM systems.

Experience in a corporate, luxury, or customer-facing industry is an advantage.

Proficiency in English; Arabic language skills are a plus.

What We Offer:

A professional and supportive work environment.

Opportunity to work closely with executive leadership.

Career development and growth opportunities.

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