Secretary-Legal

Job Description

About the Role:

We are seeking a highly organized Legal Secretary to provide administrative support to our in-house legal team. This is a key role in ensuring the smooth operation of day-to-day legal administration within a dynamic, fast-paced global real estate environment.

Key Responsibilities:

Manage calendars, schedule meetings, and coordinate travel for legal team members

Prepare, proofread, and format legal documents and correspondence

Maintain and organize legal files and databases (both electronic and physical)

Track and manage document execution, notarization, and filing processes

Support contract administration, including document version control and tracking

Liaise with internal departments and external counsel on routine administrative matters

Handle billing, expense reporting, and invoice processing for the legal team

Requirements:

3–5 years of experience as a Legal Secretary or Legal Administrative Assistant

Strong organizational skills with meticulous attention to detail

Proficient in MS Office (Word, Outlook, Excel, PowerPoint)

Excellent written and verbal communication skills

Ability to manage multiple priorities in a deadline-driven environment

Prior experience supporting legal teams in a corporate or real estate setting is a plus

Qualifications

Graduate