School Receptionist

TES FE News; Dubai; On-site; AED 60,000 - 120,000; Full time

Job summary

A leading educational institution in Dubai is seeking an administrative support professional. This role involves providing secretarial assistance, maintaining student records, and organizing school events. The ideal candidate must have excellent communication and IT skills, be a proactive team player, and uphold confidentiality standards. Competitive hours and all-year-round employment are offered.

Qualifications

• Experience with administrative support in a school environment.
• Strong organizational skills.
• Ability to manage multiple tasks and prioritize effectively.

Responsibilities

• Provide secretarial and administrative support.
• Liaise with parents, staff, and students.
• Assist with the organization of school events.
• Maintain records of pupil punctuality and absence.

Skills

Excellent IT skills

Communication skills

Teamwork

Confidentiality

Initiative

Tools

iSAMS

Job description

Job Overview

Professional Duties

Required

Key Responsibilities

• Provide full, confidential, secretarial, and administrative support as needed.
• Arrange appointments, welcome visitors, maintain a filing system, and typing as required.
• Screen all calls and visitors initially, dealing with them appropriately.
• Communicate with parents, staff, and students (queries, problems, and complaints) in person, by letter, email, or telephone, and refer to the appropriate person where necessary.
• Arrange and provide hospitality for visitors to the School as required.
• Assist with the organisation of events such as Sports Day, Swimming Galas, Parent Evenings, Information Evenings, Open Evenings, Residential Visits, and Productions (attend when requested).
• Provide general clerical/administrative support (photocopying, filing, completing standard forms).
• Produce lists/information/data as required (e.g., class lists).
• Work constructively as part of a team, understanding school roles and responsibilities and your own role within these.
• Self-evaluate learning needs and actively seek learning opportunities.
• Interpret advice/statute and devise policy/practice in line with these.
• Provide support to Primary and Secondary Pastoral Teams.

Administrative

• Maintain and analyse records of pupil punctuality and absence using iSAMS.
• Liaise with the Registrar concerning new and leaving students.
• Oversee Fire Drill procedures, including collation and distribution of registers.
• Assist with the coordination of Extra-Curricular Activities.
• The post-holder may also be required to undertake any other reasonable duties as directed by the Principal or PA to the Principal.

Personal Qualities

• Excellent IT and communication skills. Experience of iSAMS (desirable).
• Ability to work constructively as part of a team.
• Professional and courteous manner.
• Initiative, loyalty, and maturity.
• Respect for confidentiality and discretion.
• Positive attitude and dependability.

Hours of Work

7:15 am to 4:00 pm Monday–Thursday

7:15 am to 12:00 pm on Friday.

This post is all year round.

Safa British School places the highest priority on safeguarding and promoting the welfare of children. We maintain rigorous standards in child protection practices and expect all staff members to uphold this commitment. Successful candidates will undergo thorough background checks, including the checking of high-quality references, verification of qualifications and identification, as well as police and overseas checks where applicable.