Sales Coordinator | Al Futtaim Automotive | Polestar

Al-Futtaim; Dubai; On-site; AED 120,000 - 200,000; Full time

Job summary

A leading company in the automotive sector is seeking a Vehicle Delivery Coordinator to manage vehicle deliveries and documentation. The ideal candidate will have a degree in Automotive or Mechanical Engineering and at least 2 years of relevant experience. This role requires strong coordination skills and proficiency in SAP and Microsoft Office.

Qualifications

• At least 2 years of experience in a similar role.
• Strong coordination skills for day-to-day retail operations.

Responsibilities

• Coordinate daily vehicle deliveries and ensure error-free documentation.
• Conduct daily physical and system inventory checks.
• Oversee vehicle display standards at the location.

Skills

Timely resolution of issues

Proficiency in Microsoft Office

Education

Diploma or Bachelor's Degree (Automotive or Mechanical Engineering preferred)

Tools

SAP

Microsoft Office

Excel

Job description

Established in the 1930s as a trading business, Al-Futtaim Group today is one of the most diversified and progressive, privately held regional businesses headquartered in Dubai, United Arab Emirates. Structured into five operating divisions: automotive, financial services, real estate, retail, and healthcare; employing more than 35,000 employees across more than 20 countries in the Middle East, Asia, and Africa. Al-Futtaim Group partners with over 200 of the world's most admired and innovative brands. The organization's entrepreneurship and relentless customer focus enable continuous growth and expansion, responding to the changing needs of customers within the societies where it operates.

By upholding values of respect, excellence, collaboration, and integrity, Al-Futtaim Group continues to enrich the lives and aspirations of its customers daily.

Overview of the role :

• The primary focus of the role is to act as the link between various roles in the branch and external service providers such as workshops, drivers, and regulatory agencies to ensure seamless vehicle delivery to customers, while maintaining error-free transaction records of purchases and invoicing at the branch.

What you will do :

• Coordinate daily vehicle deliveries, ensuring vehicles are sent for cleaning and servicing, accessories are fitted as per customer specifications, and vehicles are prepared for delivery with zero errors and omissions.
• Ensure timely and complete documentation related to vehicle registration, including insurance, number plates, VCC documents, invoicing, sales letters, and gate passes to facilitate smooth sales processes.
• Coordinate with drivers to ensure demo cars are cleaned, fueled, checked, and ready for test drives each day.
• Conduct daily physical and system inventory checks to inform branch sales managers and sales executives of available stocks.
• Oversee vehicle display standards at the location to ensure proper presentation.

Required Skills to be successful :

• Timely resolution of issues
• Proficiency in Microsoft Office

About the Team :

• The role reports to the Sales Manager and collaborates closely with the Sales team and internal/external stakeholders.

What equips you for the role :

• Diploma or Bachelor's Degree (Automotive or Mechanical Engineering preferred)
• At least 2 years of experience in a similar role
• Proficiency in SAP
• Proficiency with Microsoft Office and Excel
• Strong coordination skills for day-to-day retail operations