Sales Coordinator

Parker Connect; Sharjah; Presencial; AED 134.000 - 201.000; Jornada completa

Descripción de la vacante

Parker Connect is seeking an experienced Sales Coordination professional to manage enquiries, prepare offers, and coordinate orders and logistics. You will work with sales engineers, handle tender documents, and ensure timely invoicing and receivables in a dynamic UAE environment.

The role requires 5+ years in sales back-office operations, strong ERP familiarity (Microsoft Dynamics preferred), and standard working hours Monday to Friday, 9:00 AM to 5:30 PM. UAE-based candidate preferred.

Formación

• Minimum 5 years in sales coordination / sales back-office operations.

Responsabilidades

• Register incoming enquiries and RFQs, and track them through to award or loss.
• Prepare commercial offers and quotations with sales engineers, including price calculations, delivery terms (Incoterms) and payment terms.
• Compile tender and pre-qualification documents, vendor registration packages and compliance forms.
• Review customer purchase orders against the offer, and flag any price, scope or terms gaps before acceptance.
• Enter orders in the ERP system and issue order confirmations.
• Place and follow up purchase orders with the German head office and third-party suppliers.
• Track delivery dates and keep customers informed of order status.
• Coordinate shipments with freight forwarders and the warehouse.
• Prepare and check commercial invoices, packing lists, certificates of origin and delivery notes.
• Support customs clearance in the UAE and GCC, including free-zone, import and re-export procedures.
• Coordinate export-control documents with head office when required.
• Issue invoices, proforma invoices and credit notes, and check VAT treatment.
• Monitor receivables and send payment reminders to customers.
• Reconcile customer accounts and payment summaries with the finance team.
• Track bank guarantees, advance payments and retention releases.
• Maintain customer, price and order records in the CRM and ERP.
• Prepare weekly and monthly reports: order intake, backlog, open offers and overdue payments.
• Draft business correspondence, meeting minutes and undertaking letters.
• Handle vendor approval submissions to consultants and main contractors.

Conocimientos

Sales coordination

Sales back-office

CRM familiarity

Educación

Experience-based qualification

Herramientas

Microsoft Dynamics

Descripción del empleo

Enquiries and offers

• Register incoming enquiries and RFQs, and track them through to award or loss
• Prepare commercial offers and quotations with sales engineers, including price calculations, delivery terms (Incoterms) and payment terms
• Compile tender and pre-qualification documents, vendor registration packages and compliance forms

Order processing

• Review customer purchase orders against the offer, and flag any price, scope or terms gaps before acceptance
• Enter orders in the ERP system and issue order confirmations
• Place and follow up purchase orders with the German head office and third-party suppliers
• Track delivery dates and keep customers informed of order status

Logistics and documentation

• Coordinate shipments with freight forwarders and the warehouse
• Prepare and check commercial invoices, packing lists, certificates of origin and delivery notes
• Support customs clearance in the UAE and GCC, including free-zone, import and re-export procedures
• Coordinate export-control documents with head office when required

Invoicing and receivables

• Issue invoices, proforma invoices and credit notes, and check VAT treatment
• Monitor receivables and send payment reminders to customers
• Reconcile customer accounts and payment summaries with the finance team
• Track bank guarantees, advance payments and retention releases

Sales support and reporting

• Maintain customer, price and order records in the CRM and ERP
• Prepare weekly and monthly reports: order intake, backlog, open offers and overdue payments
• Draft business correspondence, meeting minutes and undertaking letters
• Handle vendor approval submissions to consultants and main contractors

• Experience: Minimum 5 years in sales coordination / sales back-office operations
• ERP Knowledge: Microsoft Dynamics experience is highly preferred
• Working hours : Monday to Friday - 9:00 AM to 5:30 PM