Sales Administrator

Metropolitan Capital Real Estate; Abu Dhabi; On-site; AED 120,000 - 200,000; Full time

Job summary

A leading real estate company in Abu Dhabi seeks a detail-oriented Sales Administrator to support its Exclusive Sales Department. This role involves managing documentation, coordinating sales processes, and ensuring smooth operations. Ideal candidates will have 2-3 years of experience in sales administration and strong organizational skills, along with fluency in English and ideally Arabic. The company offers competitive benefits, including a working visa, bonuses, and a collaborative work environment.

Benefits

Working visa and Emirates ID

Competitive salary, benefits, and bonuses

Access to training and development programs

Comprehensive work residency and medical insurance coverage

Qualifications

• 2-3 years relevant experience in sales administration or coordination within real estate.
• Fluency in English; Arabic preferred.
• Familiarity with real estate contracts and invoicing processes.

Responsibilities

• Coordinate sub-agency contracts and maintain organized records.
• Process Sales Purchase Agreements in a timely manner.
• Manage invoicing and track payments with the finance department.

Skills

Organizational skills

Attention to detail

Communication

Coordination skills

Education

Bachelor of Business Administration

Tools

Microsoft Office

CRM platforms

Job description

Bachelor of Business Administration(Management)

Nationality

Any Nationality

Vacancy

1 Vacancy

Job Description

Job Description

Job Overview:

We are seeking a highly organized and detail-oriented Sales Administrator to support the Exclusive Sales Department. The ideal candidate will play a key role in managing documentation, coordinating with internal departments, and ensuring smooth operations throughout the property sales process.

What you ll do:

1. Sub-Agency Contract Coordination

• Follow up on signing of onboarding contracts with brokerage firms (sub-agencies).
• Maintain organized records of all agreements and track engagement progress.
• Distribute onboarding kits and welcome emails to new partner agencies.
• Coordinate internally to ensure contracts are aligned with company policy and developer expectations.

2. Exclusive Project Sales Support

• Prepare and process Sales Purchase Agreements (SPAs) with accuracy and in a timely manner.
• Liaise with brokers, clients, and developers to collect and verify required documentation.
• Monitor the full SPA cycle from booking to handover, ensuring milestones are met and files are properly archived.

3. Invoicing & Financial Coordination

• Commission invoices post-sale in coordinate with the finance department to ensure timely payment.
• Track pending payments and assist in maintaining accurate financial records for each transaction.
• Assist in resolving discrepancies or follow-ups related to invoicing.

4. CRM & Document Management

• Input and regularly update lead, deal, and agency activity data into the CRM system.
• Ensure all project-related documents (SPAs, contracts, invoices) are stored and indexed correctly.
• Support the reporting process with weekly summaries on onboarding status, sales progress, and document flow.

5. Administrative & Operational Support

• Assist the Director and Relationship Managers with scheduling meetings, agency visits, and internal coordination.
• Help prepare materials and logistics for training sessions, briefings, and marketing launches.
• Collaborate with the Dubai office to align operational policies and templates.

What we re looking for:

• 2 3 years of relevant experience in sales administration, coordination, or back- office operations within the real estate sector.
• Familiarity with real estate contracts, SPAs, brokerage onboarding, and invoicing processes.
• Proficient in Microsoft Office and CRM platforms.
• Fluency in English and Arabic is strongly preferred.
• Highly organized with strong attention to detail.
• Reliable, discreet, and professional in handling sensitive information.
• Clear communicator with strong follow-up and coordination skills.
• Team-oriented with a proactive and service-driven attitude.

What We Can Offer:

• Working visa and Emirates ID.
• Competitive salary, benefits, and bonuses.
• Dynamic and collaborative working culture.
• Access to training and development programs to enhance your skills and advance your career.
• Comprehensive work residency and medical insurance coverage.
• Highly organized with strong attention to detail.
• Reliable, discreet, and professional in handling sensitive information.
• Clear communicator with strong follow-up and coordination skills.
• Team-oriented with a proactive and service-driven attitude.

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