Retail Operations Trainee

SEPHORA; Dubai; On-site; AED 60,000 - 120,000; Full time

Job summary

A leading beauty retailer in Dubai is seeking a Project Coordinator to support operational tasks, coordinate logistics, and implement sustainability initiatives. Candidates should have a background in business administration and retail, with strong project management and analytical skills. The role offers opportunities to learn and grow in a supportive environment.

Benefits

Community and culture of empowerment

Learning and growth opportunities

Work that brings fulfilment

Qualifications

• 1-2 years’ experience in Luxury Retail/Fashion/Cosmetics.
• Prior internship or experience in project coordination or similar roles is advantageous.
• Exposure to sustainability projects or initiatives a plus.

Responsibilities

• Support project management team in operational tasks.
• Facilitate coordination between stakeholders.
• Provide insights into project costs and sustainability.

Skills

Proficiency in MS Office Suite

Basic understanding of project management

Strong written and verbal communication abilities

Analytical skills

Problem-solving

Education

Qualifications in Business administration or related fields

Job description

Reporting to: Retail Project Director

Location: Dubai, United Arab Emirates

At Sephora, beauty is about feeling seen, valued, and empowered, individually and collectively. It is connecting deeply with others, celebrating diversity and inclusivity, unlocking your potential and making a difference every day. Together, we belong to something beautiful.

Since its inception in 1969 in Limoges, France, and as part of the LVMH Group since 1997, Sephora has been disrupting the prestige beauty retail industry. Today, Sephora continues to break with convention to drive its mission: champion a world of inspiration and inclusion where everyone can celebrate their beauty.

With 56,000 employees in 35 countries, we connect customers and beauty brands within the world’s most passionate beauty community. With a curation of nearly 500 brands, and our own label, Sephora Collection, we offer the most unique and diverse range of products: fragrances, makeup, hair care, skincare... and much more.

You will excel and enjoy this position if you are ready to actively handle the following missions:

• Supporting the project management team in daily operational tasks such as payments, administrative and organizational tasks.
• Facilitating the efficient coordination between internal and external stakeholders.
• Providing insights into project costs and sustainability to drive informed decisions and streamline processes.

Purchase Orders and payments Management

• Creation and monitoring of purchase requests and orders for GCC Capex .
• Ensuring timely and accurate processing of POs.
• Collaborating with suppliers and internal teams to ensure timely invoicing and payments.
• Creating suppliers when required.
• Tracking projects expenses and highlighting potential overruns.
• Providing project costs analysis

Logistics Coordination

• Coordinating with external stakeholders to secure the timely availability of ordered materials.
• Coordinating with internal teams to secure the timely delivery of internationally and locally supplied materials.
• Recording and tracking all supplies’ movements in/out warehouse

Projects Support

• Sourcing, shortlisting, and assessing new contractors, suppliers & service providers.
• Processing Malls and authorities permits when required.
• Consolidating feedbacks on existing partners, assessing, and communicating their performance.
• Maintaining a record of all legal, contractual, and costing documentation received during the project’s life cycle.
• Supporting in updating and developing processes and guidelines related to Design, Projects, and Maintenance.

Sustainability

• Facilitate the coordination between internal and external stakeholders to secure the timely collection, consolidation, and communication of the energy consumption data for all GCC stores.
• Actively supporting the implementation of all new sustainability initiatives.
• Supporting in the preparation of the roll-out plan for the Energy meters to be installed in all GCC stores.
• Source and finalize agreements with recycling companies for all GCC countries.
• Identify the recycling needs, monitor the activities, consolidate & share the reporting.

Do not hesitate to apply if you have:

• Proficiency in MS Office Suite, especially Excel for data analysis and PowerPoint for reporting
• Basic understanding of project management
• Strong written and verbal communication abilities.
• Analytical skills with an eye for detail.
• The successful candidate should have qualifications in Business administration, Projects coordination, or other related fields, with 1-2 years’ experience in Luxury Retail/Fashion/Cosmetics.
• Prior internship or experience in project coordination or similar roles would be advantageous.
• Exposure to sustainability projects or initiatives a plus.
• Arabic is a plus.
• Proactive and self-motivated.
• Collaborative team player with the ability to work independently.
• Open to feedback and keen on continuous learning.
• Problem solver with a positive attitude.
• Strong organizational skills with the ability to manage multiple tasks simultaneously.

Here, you will find:

• Community. In which authenticity is embraced, and the strength of our differences fuels our collective spirit
• Culture of empowerment. Learning & growth, that offers you the tools, space and opportunity to learn, innovate and lead
• Work that brings fulfilment. From delighting clients every day, to inspiring our industry at large, every action makes a difference

Join us and belong to something beautiful