Reservations Agent

SWISSOTEL; Dubai; On-site; AED 36,000 - 48,000; Full time

Job summary

A leading hotel in Dubai is seeking a skilled Reservations Agent to manage bookings and enhance guest satisfaction. The ideal candidate will have experience in guest services, outstanding communication skills, and proficiency in Microsoft Office. This role involves handling reservations, adhering to policies, and promoting hotel services while ensuring a motivating work environment.

Qualifications

• Minimum 1 year experience in similar capacity or 6 months in guest services.
• Excellent proficiency in English (reading, writing, oral).

Responsibilities

• Assist in the effective operation of the Reservations department.
• Process and respond to all reservation requests within 24 hours.
• Monitor daily arrivals and ensure guest requests are carried out.

Skills

Communication

Problem Solving

Customer Service

Tools

MS Excel

MS Word

PowerPoint

Job description

• Assist in the effective operation of the Reservations department, to meet the business goals of the hotel.
• Adhere to all Standard Operating Procedures.
• Take personal responsibility for driving upselling, achieving set revenue targets by months.
• Be fully aware at all times of the Selling Strategy, rates, packages, groups and booking status of the hotel.
• Process and respond within 24 hours to all reservation requests and inquiries according to company standards.
• Handle daily trace/follow up reports according to departmental requirements.
• Maintain effective office administrative procedures within the department that will safeguard and detect double-bookings, non-guaranteed bookings, filing errors and other inaccuracies.
• Understand and apply hotel policies for no-shows, cancellation, credit and pre-payment policies.
• To be up-to-date with current information and data of the hotel product, including room types, rates, relative features and facilities, food and beverage outlets & promotion, spa and health club, and other services and facilities.
• Take personal responsibility for maximizing quality levels of product and service, and guest satisfaction. Ensure all issues relating to guest satisfaction are raised, monitored, and followed up on a timely basis.
• Monitor daily arrivals by ensuring all guest requests are carried out, all realistic expectations are met, and reservations are honoured.
• Maintain a motivational working environment within the department, and with other colleagues in the hotel
• Understand how the Sales office, Group Sales Department and Front Desk relate to the Reservation Department.
• Be knowledgeable about local seasonality and events.
• Proactively promote other sister properties of Minor International.
• Liaise with the Accounting Department information on Reservation procedures, reports and operational problems and payments of commission.
• Taking, amending and cancel reservation details as applicable. Confirming the method of payment. Replying to every request for information within the timeline specified by the hotel
• To attend hotel events, daily shift briefings and training to improve professional skills

Qualifications

Your experience and skills include:

• Minimum 1 year of experience in a similar capacity or minimum 6 months of experience in the area of guest services/tele-marketing
• Excellent reading, writing and oral proficiency in English language
• Proficient in MS Excel, Word, & PowerPoint

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