Receptionist (UAE National)

MILELE MOTORS FZE; Dubai; On-site; AED 60,000 - 120,000; Full time

Job summary

Milele Motors FZE is seeking a proactive and organized Receptionist to manage front desk operations at our Dubai HQ. The ideal candidate will have strong communication skills in English and Arabic, a professional appearance, and experience in a similar role. Responsibilities include greeting guests, answering calls, managing office supplies, and supporting administrative duties, ensuring an efficient environment for both visitors and staff.

Qualifications

• Proven experience as a Receptionist or similar role.
• Strong verbal and written communication skills in English and Arabic.
• Professional demeanor and appearance.

Responsibilities

• Greet and welcome guests promptly upon arrival.
• Manage the booking and upkeep of boardrooms and meeting rooms.
• Coordinate travel arrangements and accommodations.

Skills

Communication skills

Customer service

Organizational skills

Multitasking

Proactive attitude

Education

High school diploma or equivalent

Certification in hospitality management

Tools

Microsoft Office Suite

EPABX systems

Job description

Job Purpose:
To manage the front desk operations at Milele HQ, ensuring a welcoming, organized, and efficient environment for all visitors and staff.

Duties and Responsibilities:

• Greet and welcome guests promptly and warmly upon arrival.
• Direct visitors to the appropriate personnel and offices.
• Answer, screen, and route incoming phone calls efficiently.
• Maintain a clean, organized, and presentable reception area, ensuring availability of necessary stationery and materials (e.g., pens, forms, brochures).
• Oversee the booking and upkeep of boardrooms and meeting rooms.
• Provide accurate and timely information both in-person and via phone/email.
• Receive, sort, and distribute daily mail and deliveries.
• Ensure office security by adhering to safety protocols, monitoring visitor logbooks, and issuing visitor badges.
• Manage ordering and inventory of front office supplies.
• Update office calendars and assist with scheduling meetings.
• Coordinate travel arrangements and accommodations and prepare related vouchers.
• Maintain accurate records of office expenses and costs.
• Perform clerical tasks such as filing, photocopying, and transcribing.
• Support additional administrative duties as assigned by the line manager.

Required Skills:

• Proven experience as a Receptionist, Front Office Representative, or in a similar role.
• Proficiency in Microsoft Office Suite.
• Hands-on experience with office equipment (e.g., EPABX systems, printers).
• Professional demeanor and appearance.
• Strong verbal and written communication skills in English and Arabic.
• Ability to be proactive, resourceful, and solution-oriented.
• Excellent organizational and multitasking abilities.
• Strong time-management skills with the ability to prioritize tasks effectively.
• A positive, customer service-oriented attitude.

Qualifications:

• A high school diploma or equivalent, as well as additional certification in hospitality management or a related field, is an advantage.