Receptionist (UAE National)

TERRACOTTA MANPOWER SERVICES - SOLE PROPRIETORSHIP; Abu Dhabi; On-site; AED 60,000 - 120,000; Full time

Job summary

A leading company in the Accounting & Auditing sector is seeking a proactive Receptionist to provide comprehensive front desk and administrative support. The ideal candidate will be fluent in Arabic and English, possess excellent interpersonal skills, and thrive in a fast-paced environment. Responsibilities include managing front desk operations, coordinating schedules, and providing administrative assistance to the executive team.

Qualifications

• Fluent in both Arabic and English languages.
• Previous experience in a receptionist role, preferably in a similar industry.
• Excellent communication and interpersonal skills.

Responsibilities

• Greet and welcome visitors in a professional manner.
• Coordinate and manage complex calendars and meetings.
• Handle correspondence, emails, and calls on behalf of the executives.

Skills

Communication Skills

Interpersonal Skills

Attention to Detail

Education

Secondary School, Intermediate School, Diploma, Any Graduation

Tools

Microsoft Office Suite

Canva

Job description

Secondary School, Intermediate School, Diploma, Any Graduation

Nationality

Any

Vacancy

1 Vacancy

Job Description

We are seeking a highly organized and proactive Receptionist to provide comprehensive front desk and administrative support. The ideal candidate will serve as the first point of contact for the organization while also supporting the executive team in a range of operational, administrative, and creative tasks. This role requires fluency in English and Arabic, excellent interpersonal skills, and the ability to multitask effectively in a fast-paced environment.

Key Responsibilities:

Reception & Front Desk Management:

• Greet and welcome visitors in a professional and friendly manner.
• Answer, screen, and forward incoming calls; handle inquiries and provide accurate information.
• Maintain a tidy and organized reception area that reflects the company's image.
• Manage incoming and outgoing correspondence, packages, and deliveries.
• Coordinate meeting room bookings and ensure meeting areas are prepared and presentable.

Meeting and Schedule Management:

• Coordinate and manage complex calendars, scheduling meetings, appointments, and events.
• Prepare and distribute meeting agendas, take accurate minutes, and track follow-up actions.
• Organize travel arrangements, including flights, accommodations, and itineraries for the executive team.

Administrative Support:

• Handle correspondence, emails, and calls on behalf of the executives, ensuring timely responses.
• Prepare reports, presentations, and other documents using Microsoft Office Suite and Canva.
• Maintain and update CRM systems with accurate client and project information.
• Organize and maintain both physical and digital filing systems..

Creative and Operational Tasks:

• Create visually appealing presentations and materials using Canva.
• Stay updated on company policies, tools, and workflows to optimize efficiency.

Confidentiality and Discretion:

• Handle sensitive information with the utmost discretion and professionalism.

Desired Candidate Profile

• Fluent in both Arabic and English languages.
• Previous experience in a receptionist role, preferably in a similar industry.
• Excellent communication and interpersonal skills.
• Attention to detail and a high level of accuracy.

Employment Type

Full Time

Company Industry

• Accounting & Auditing

Department / Functional Area

• Administration

Keywords

• Greeting Guests
• Emiratisation
• Front Desk Assistant
• Communication Skills
• Guest Relations Officer
• Fresher Graduate

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TERRACOTTA MANPOWER SERVICES - SOLE PROPRIETORSHIP

At Terracotta, we create opportunities for people to reach their potential. This includes our clients, candidates and employees. Our company values of passion, determination, working as a team, enjoying what we do and making a difference are as evident now as they have ever been and are an integral part of our business.