Receptionist / Secretary

Dawn Global Model Makers L.L.C; Dubai; On-site; AED 60,000 - 120,000; Full time

Job summary

A leading design company in Dubai is seeking a Receptionist/Secretary to manage front desk operations and provide administrative support. The ideal candidate will possess strong organizational, communication, and multitasking skills, with a Bachelor’s degree in a relevant field. This role offers an opportunity to be the first point of contact, ensuring smooth office operations.

Qualifications

• Proven experience as a receptionist, secretary, or in a similar administrative role.
• Excellent written and verbal communication skills.
• Professional appearance and demeanor.

Responsibilities

• Greet and assist visitors, clients, and staff in a courteous and professional manner.
• Answer and direct phone calls promptly and efficiently.
• Manage incoming and outgoing correspondence, including emails and deliveries.

Skills

Communication skills

Organizational skills

Multitasking

Microsoft Office Suite proficiency

Education

Bachelor's degree in Business Administration

Job description

About the Role:

We are looking for a Receptionist / Secretary to manage our front desk and provide administrative support to ensure smooth office operations. As the first point of contact for visitors and callers, the ideal candidate will be friendly, organized, and professional, with strong multitasking abilities and attention to detail.

Key Responsibilities:

• Greet and assist visitors, clients, and staff in a courteous and professional manner
• Answer and direct phone calls promptly and efficiently
• Manage incoming and outgoing correspondence, including emails and deliveries
• Schedule appointments, meetings, and conference room bookings
• Maintain office supplies and inventory
• Prepare documents, reports, and presentations as needed
• Support administrative and secretarial duties for various departments
• Maintain filing systems and ensure all records are updated and organized
• Handle confidential information with discretion

Qualifications:

• Proven experience as a receptionist, secretary, or in a similar administrative role
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint)
• Excellent written and verbal communication skills
• Strong organizational and multitasking skills
• Professional appearance and demeanor
• Ability to work independently and as part of a team
• Bachelor’s degree in Business Administration, Office Management, or a related field