Receptionist ( Preferably Filipino )

Confidential Company; Dubai; On-site; AED 60,000 - 120,000; Full time

Job summary

A leading company in Dubai is seeking a Receptionist to serve as the first point of contact for visitors and clients. The role involves greeting guests, managing phone calls, and handling administrative tasks to ensure a professional environment. The ideal candidate will possess strong communication skills, a professional demeanor, and basic computer literacy. This position offers an opportunity to contribute to a welcoming atmosphere and support various departments.

Qualifications

• Strong communication and interpersonal skills.
• Professional appearance and demeanor.
• Ability to handle multitasking and remain calm under pressure.

Responsibilities

• Greet and welcome guests, clients, and visitors.
• Manage incoming and outgoing mail, packages, and deliveries.
• Perform basic clerical duties such as data entry, filing, and photocopying.

Skills

Communication

Interpersonal Skills

Organizational Skills

Time Management

Basic Computer Literacy

Job description

To serve as the first point of contact for visitors, clients, and employees by providing a professional and welcoming environment, while efficiently handling administrative and front-desk operations.

• Greet and welcome guests, clients, and visitors in a courteous and professional manner.
• Answer and direct phone calls using a multi-line phone system.
• Manage incoming and outgoing mail, packages, and deliveries.
• Maintain the reception area to ensure it is clean, organized, and presentable.
• Register and log all visitors in a sign-in system or security log.
• Issue visitor badges or passes as required.
• Notify appropriate staff of visitor arrivals or scheduled appointments.
• Manage meeting room bookings and prepare rooms for meetings if needed.
• Handle general inquiries via phone, email, or in person.
• Distribute internal communications, memos, or mail to staff.
• Take and relay accurate messages to the appropriate individuals.
• Perform basic clerical duties such as data entry, filing, scanning, and photocopying.
• Maintain office supplies inventory and place orders when needed.
• Assist HR, administrative, or other departments with support tasks when requested.
• Keep records of staff attendance or schedule logs if part of the role.
• Provide accurate information about the organization to callers or walk-ins.
• Handle minor complaints or direct them to the appropriate department.
• Represent the company’s brand and values through professional behavior.

Desired Candidate Profile

• Strong communication and interpersonal skills
• Professional appearance and demeanor
• Organizational and time management abilities
• Basic computer literacy (MS Office, email systems)
• Ability to handle multitasking and remain calm under pressure

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