Receptionist Cum Secretary

KAY Invest; Ras Al Khaimah; On-site; AED 25,000 - 35,000; Full time

Job summary

KAY Invest, a leading real estate company in Ras Al Khaimah, seeks a full-time receptionist to manage front desk operations and assist administrative needs. The ideal candidate will have strong customer service skills, proficiency in Microsoft Office, and at least two years of relevant experience. Join a dynamic team to support our growth in the real estate sector.

Qualifications

• Minimum 2 years of experience in a receptionist or administrative role.
• Proficiency in Microsoft Office is essential.
• Strong verbal and written communication skills in English.

Responsibilities

• Manage front desk operations and assist visitors.
• Coordinate appointments and maintain the executive calendar.
• Handle incoming calls and manage office supplies.

Skills

Customer Service

Communication

Problem Solving

Organization

Attention to Detail

Education

High School Diploma

Bachelor's Degree in Business Administration

Tools

Microsoft Office Suite

Job description

• Manage the front desk operations by greeting and assisting visitors, ensuring a welcoming atmosphere.
• Handle incoming calls, directing them appropriately and taking messages when necessary to ensure seamless communication.
• Coordinate and schedule appointments, meetings, and conferences, efficiently managing the executive calendar.
• Prepare and maintain documents, reports, and presentations, ensuring accuracy and timely submission.
• Assist in managing office supplies and inventory, ensuring that necessary materials are readily available.
• Act as a liaison between departments to facilitate communication and resolve any administrative issues.
• Handle confidential information with discretion, maintaining a high level of professionalism in all interactions.
• Utilize office software to create and maintain databases, records, and filing systems for easy access to information.
• Support various administrative tasks, such as travel arrangements and expense reports, to enhance operational efficiency.
• Continuously improve reception processes and procedures to enhance guest experience and streamline operations.

Desired Candidate Profile

• Minimum of a high school diploma; an associate's or bachelor's degree in business administration is preferred.
• At least 2 years of experience in a receptionist or administrative role, ideally in a corporate environment.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and familiarity with office management software.
• Strong verbal and written communication skills in English; proficiency in additional languages is a plus.
• Excellent organizational skills with the ability to multitask and prioritize effectively under pressure.
• A friendly and professional demeanor, coupled with a strong customer service orientation.
• Ability to maintain confidentiality and handle sensitive information with integrity.
• Strong problem-solving skills, capable of addressing issues proactively and efficiently.
• Attention to detail to ensure accuracy in all administrative tasks and documentation.
• Flexibility to adapt to changing environments and willingness to take on new responsibilities as needed.

Employment Type

Full Time

Company Industry

Department / Functional Area

• Secretary
• Front Office
• Personal Assistant (PA)

Keywords

• Customer Service
• Reception Services Specialist
• Document Preparation
• Administrative Assistant
• Executive Secretary
• Appointment Scheduling

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KAY Invest is one of the leading real estate companies based in Ras Al Khaimah, United Arab Emirates. With a strong presence in the region, KAY Invest specializes in premium property development, investment, and asset management. The company is known for delivering high-quality residential, commercial, and mixed-use projects that reflect innovation, sustainability, and value. Driven by a commitment to excellence and customer satisfaction, KAY Invest continues to play a key role in shaping the real estate landscape of Ras Al Khaimah.