Receptionist Cum Secretary

COLOR GLO INTERNATIONAL; Dubai; On-site; AED 60,000 - 120,000; Full time

Job summary

A leading company in Dubai is seeking a Receptionist or Administrative Support professional. The role involves managing schedules, handling communications, and ensuring smooth office operations. Candidates must have at least 2 years of experience, be proficient in English and another language, and demonstrate strong organizational skills. This is an excellent opportunity to contribute to a dynamic environment while supporting the executive team.

Qualifications

• Minimum of 2 years in a receptionist or admin support role.
• Proficiency in English and another language.
• Familiarity with office software.

Responsibilities

• Serve as the first point of contact, welcoming clients and visitors.
• Coordinate and schedule appointments, optimizing the executive's calendar.
• Support the finance department with basic bookkeeping tasks.

Skills

Organizational Skills

Interpersonal Skills

Attention to Detail

Communication Skills

Technical Competence

Tools

MS Office Suite

Job description

• Serve as the first point of contact for clients and visitors, ensuring a warm and professional welcome.
• Manage multi-line phone systems, efficiently directing calls and taking detailed messages when necessary.
• Coordinate and schedule appointments, meetings, and conference calls, optimizing the executive's calendar.
• Prepare and maintain accurate records, files, and documents, ensuring data integrity and confidentiality.
• Draft, format, and proofread correspondence and reports, demonstrating exceptional attention to detail.
• Assist in the organization of office events, meetings, and travel arrangements, contributing to a smooth workflow.
• Handle incoming and outgoing mail, including package deliveries and courier services, with promptness.
• Support the finance department with basic bookkeeping tasks, such as invoicing and expense tracking.
• Collaborate with team members across departments, fostering a cooperative and efficient work environment.

Desired Candidate Profile

• Minimum of 2 years of experience in a receptionist or administrative support role, showcasing practical skills.
• Proficiency in English and a second language, enhancing communication with diverse clientele.
• Familiarity with office software, including MS Office Suite, demonstrating technical competence.
• Exceptional organizational skills, with a proven ability to manage multiple tasks efficiently under pressure.
• Strong interpersonal and communication skills, enabling effective collaboration with colleagues and clients.
• Attention to detail and accuracy in all tasks, ensuring high-quality work outputs.

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