Receptionist Cum Secretary

CLOUD STAR REAL ESTATE L.L.C; Dubai; On-site; AED 60,000 - 120,000; Full time

Job summary

A leading real estate firm in Dubai is seeking a skilled receptionist to join their team. The ideal candidate will excel at managing front desk operations, coordinating schedules, and providing top-notch administrative support. Candidates with a background in business administration and proficiency in Microsoft Office are preferred. This role requires strong communication skills, attention to detail, and the ability to thrive in a dynamic environment.

Qualifications

• 2-3 years of experience in a receptionist or secretarial role.
• Proficiency in Microsoft Office Suite.
• Strong communication skills in English.

Responsibilities

• Manage front desk operations and handle incoming calls.
• Schedule appointments and meetings.
• Maintain organized filing systems for documents.

Skills

Communication

Interpersonal Skills

Problem Solving

Attention to Detail

Education

Educational background in business administration

Tools

Microsoft Office Suite

Office management software

Job description

• Serve as the first point of contact for visitors, ensuring a warm and professional welcome that reflects the company's values.
• Manage the front desk operations, including handling incoming calls and routing them appropriately to enhance communication efficiency.
• Coordinate and schedule appointments, meetings, and events, ensuring that all logistical details are meticulously arranged.
• Maintain organized filing systems for both physical and digital documents, facilitating easy retrieval and efficient information management.
• Assist in preparing reports and presentations, utilizing advanced software tools to convey information clearly and effectively.
• Handle incoming and outgoing correspondence, ensuring timely delivery and proper documentation of all communications.
• Support the administrative team by performing data entry tasks and maintaining office supplies inventory for smooth operations.
• Monitor and manage office equipment, coordinating repairs and maintenance to minimize disruptions.
• Act as a liaison between departments, fostering collaboration and communication to improve overall workflow.
• Uphold confidentiality in handling sensitive information, demonstrating integrity and trustworthiness in all interactions.

Desired Candidate Profile

• Educational background in business administration or a related field, with a focus on office management.
• Previous experience of 2-3 years in a receptionist or secretarial role, preferably in a corporate environment.
• Proficiency in Microsoft Office Suite and familiarity with office management software to enhance productivity.
• Strong communication skills in English, with additional language proficiency considered a significant advantage.
• Demonstrated ability to manage multiple tasks and prioritize effectively in a fast-paced environment.
• Excellent interpersonal skills, with the ability to engage positively with diverse individuals and teams.
• A proactive approach to problem-solving, displaying initiative and creativity in addressing challenges.
• Strong attention to detail, ensuring accuracy in all administrative tasks and documentation.
• Ability to maintain a professional demeanor and appearance that reflects the organization's image.

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