Receptionist Cum Secretary

Reportage Real Estate; Abu Dhabi; On-site; AED 60,000 - 120,000; Full time

Job summary

Reportage Real Estate, a leading real estate company, is seeking a highly organized Receptionist cum Secretary to provide comprehensive support in our Abu Dhabi office. The ideal candidate will manage front-office operations, coordinate executive schedules, and handle confidential financial tasks. This role offers a dynamic work environment with career growth opportunities in a prestigious firm.

Benefits

Competitive salary and commission-based incentives.

Career growth opportunities.

Dynamic and professional work environment.

Qualifications

• 2+ years of experience supporting C-level executives.
• Ability to maintain confidentiality and exercise discretion.
• Proficient in office procedures and basic accounting principles (desirable).

Responsibilities

• Greet visitors, clients, and employees professionally.
• Schedule and coordinate meetings and travel arrangements.
• Handle confidential financial documents discreetly.

Skills

Excellent communication

Organizational skills

Multitasking

Customer service

Attention to detail

Education

Bachelor’s degree in business administration

Tools

Microsoft Office Suite

Multi-line phone systems

Job description

About Us:

We are a leading real estate development company, recognized for delivering exceptional projects globally and setting new benchmarks in the industry.

we are seeking a highly organized and professional Receptionist cum Secretary to provide dual support as the welcoming face of our office and a trusted administrative partner to the Department This role is pivotal in ensuring smooth front-office operations while handling confidential financial tasks with precision. The ideal candidate will be a proactive multitasker, adept at managing high-level schedules, fostering a professional environment for visitors and staff alike.

Key Responsibilities:

• Greet visitors, clients, and employees with a professional demeanor.
• Answer and direct phone calls, emails, and inquiries promptly.
• Maintain a tidy and welcoming reception area.

2- Executive Support:

• Schedule and coordinate meetings, appointments, and travel arrangements.
• Prepare and edit correspondence, reports, and presentations.
• Handle confidential financial documents with discretion.
• Assist in organizing board meetings, including agenda distribution and minute-taking.
• Liaise with finance, HR, and other departments.
• Prepare and edit correspondence, reports, presentations, and other documents as required, ensuring accuracy and professional presentation.
• Process expense reports and reimbursements for the CFO’s office.
• Assist with basic bookkeeping tasks (e.g., invoice tracking).
• Support ad-hoc administrative projects as needed.
• Follow up on project timelines and deliverables.

3- Office Supplies and Administration:

• Manage and order office supplies for the office and potentially the general office.
• Process invoices and expense reports.
• Maintain office equipment and arrange for repairs when necessary.

4- Collaboration and Coordination:

• Handle confidential information with discretion and maintain strict confidentiality.
• Assist with board meeting logistics, including agenda distribution and minute-taking.
• Act as a liaison between the executive and internal/external stakeholders.

Qualifications, Experience and Required Skill Set:

• Bachelor’s degree in business administration or related field.
• 2+ years of experience supporting C-level executives in financial services/corporate environments.
• Experience with office equipment (e.g., multi-line phone systems, printers, scanners).
• Excellent computer skills including proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Excellent communication skills, both verbal and written, with a professional and courteous telephone manner.
• Exceptional organizational and time management skills with the ability to prioritize tasks and meet deadlines.
• Ability to work independently and as part of a team and to maintain confidentiality and exercise discretion.
• Knowledge of office procedures and basic accounting principles (desirable).
• Strong attention to detail and accuracy.
• Excellent interpersonal and customer service skills along with professional appearance and demeanor.
• Multitasking and time-management abilities.

What We Offer:

• Competitive salary and commission-based incentives.
• A dynamic and professional work environment.
• Career growth opportunities in a leading real estate firm.

Employment Type

Full Time

Company Industry

Department / Functional Area

• Secretary
• Front Office
• Personal Assistant (PA)

Keywords

• Secretary
• Multi-tasking
• Executive Secretary
• Administrative Assistant
• Front Office Executive

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Building legacies in UAE and beyond since 2014Reportage Properties is one of the largest private developers in the United Arab Emirates, with projects in UAE, Egypt, Turkey, Morocco, KSA, Uganda, Azerbaijan, Pakistan and upcoming international projects.We are focused and consistent in our objective to provide innovative, modern housing solutions that not only offer our investors an outstanding value but also provide the home buyers a safe place to live in.

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Building legacies in UAE and beyond since 2014Reportage Properties is one of the largest private developers in the United Arab Emirates, with projects in UAE, Egypt, Turkey, Morocco, KSA, Uganda, Azerbaijan, Pakistan and upcoming international projects.We are focused and consistent in our objective to provide innovative, modern housing solutions that not only offer our investors an outstanding value but also provide the home buyers a safe place to live in.

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