Receptionist / Administrative Support

Passpro; Dubai; On-site; USD 24,000 - 36,000; Full time

Job summary

A leading company is seeking a proactive and organized Receptionist / Administrative Support to enhance their operational team. The role focuses on front-desk tasks, guest interactions, and supporting backend administrative processes. Candidates should excel in communication and possess organizational skills, with competency in Microsoft tools, to ensure smooth office operations.

Benefits

Warm and collaborative work environment

Opportunities for professional development

Flexible working options

Potential career progression

Qualifications

• Strong communication and interpersonal skills.
• Excellent organizational skills and attention to detail.
• Prior experience in receptionist or administrative support roles is a plus.

Responsibilities

• Greet and welcome guests, clients, and vendors.
• Answer, screen, and direct incoming calls.
• Manage incoming and outgoing packages.
• Maintain cleanliness and professional appearance of the reception area.
• Input, verify, and update data across systems.

Skills

Communication

Organizational skills

Attention to detail

Typing skills

Data entry

Multitasking

Tools

Microsoft Excel

Microsoft Word

Google Workspace

Job description

We are seeking aproactive, organized, and friendly Receptionist / Administrative Supportto join our growing team. This role is ideal for someone who enjoys being the face of the office while also supporting structured administrative processes behind the scenes. The receptionist duties will be the core responsibility, while administrative support tasks will complement your role.

Key Responsibilities :

• Greet and welcome guests, clients, and vendors in a professional and courteous manner.
• Answer, screen, and direct incoming phone calls and respond to general inquiries.
• Manage incoming and outgoing packages: receive, log, scan, and distribute parcels appropriately.
• Maintain the cleanliness and professional appearance of the reception area and shared office spaces.
• Monitor and manage inventory of office supplies, placing orders as needed to ensure availability.
• Coordinate with maintenance or service providers when issues arise in the office environment.
• Ensure the front desk area is organized and functional at all times.
• Accurately complete digital and paper-based forms for internal and external use.
• Input, verify, and update data across CRM systems, spreadsheets, and databases.
• Maintain structured digital files with attention to confidentiality and accuracy.
• Support document processing tasks such as scanning, formatting, filing, and archiving.
• Create and edit Microsoft Word documents; compile reports using Excel.
• Assist in coordinating task follow-ups, collecting approvals, and team communications.
• Ensure all assigned administrative responsibilities are executed efficiently and on time.

Skills

Required Skills & Qualifications

• Strong communication and interpersonal skills.
• Excellent organizational skills and attention to detail.
• Proficiency in Microsoft Excel (basic formulas, formatting), Microsoft Word, and Google Workspace tools.
• Fast and accurate typing and data entry skills.
• Basic understanding of digital forms, filing systems, and office software.
• Ability to multitask and prioritize in a fast-paced environment.
• Prior experience in receptionist or administrative support roles is a plus, but not mandatory.

What We Offer

• A warm and collaborative work environment.
• Opportunities for professional development in office operations and administrative tools.
• Flexible working options and clearly structured task expectations.
• Potential career progression into wider operational or administrative roles within the organization.