Receptionist & Admin Assistant

Ventures Middle East; Abu Dhabi; On-site; AED 60,000 - 120,000; Full time

Job summary

A leading management consultancy in Abu Dhabi is seeking a Receptionist & Admin Assistant. The candidate should be a UAE National with excellent communication and organizational skills. Responsibilities include managing the reception area and providing administrative support. Ideal for those with 1-2 years of experience in similar roles. This position is integral for ensuring a smooth operation within the office environment.

Qualifications

• 1-2 years experience as a receptionist or secretary.
• UAE National with strong verbal and written communication skills.
• Ability to manage time effectively.

Responsibilities

• Manage the reception area and greet visitors.
• Operate the telephone switchboard and manage calls.
• Handle and organize administrative duties.

Skills

Excellent communication skills

Multitasking

Organizational skills

Proficiency in Microsoft Office

Job description

Receptionist & Admin Assistant - UAE national

Abu Dhabi

Who We Are

Ventures Middle East is a leading management consultancy providing strategic business advisory services across the GCC and MENA regions. We are committed to driving business growth and excellence through innovative solutions and strategic insights. Our team values professionalism, dedication and a positive attitude to help us achieve our goals.

Position Summary

We are seeking a highly organized and personable Receptionist & Administrative Assistant to manage our reception area and provide administrative support to our management team. The ideal candidate will have excellent communication skills, a talent for multitasking and the ability to interact effectively with individuals at all levels of the organization.

Key Responsibilities

• Manage the reception area; greet visitors and direct them to the appropriate departments.
• Operate the telephone switchboard: answer, screen, provide information, take messages and forward calls to the concerned employees.
• Handle and organize administrative duties including processing LPOs, correspondence, vouchers and other documents.
• Maintain records; manage the company car log and usage and update the contact details for the company directory.
• Monitor and sort incoming mail; arrange courier services and manage office supplies.
• Schedule and coordinate reservations for conference rooms including equipment and stationery setup.
• Assist with typing, printing, binding, photocopying and scanning of documents for various departments.
• Maintain the reception area, ensuring cleanliness and organizing magazines and plants.
• Handle confidential information with discretion and uphold confidentiality at all times.

Requirements

• Bachelors degree is not a mandatory requirement
• At least 1-2 years of experience working as a receptionist or secretary.
• UAE National
• Excellent verbal and written communication skills.
• Proficiency in Microsoft Office applications (Outlook, Word, Excel, PowerPoint).
• Strong organizational skills and the ability to interact effectively with all levels of the organization.
• Ability to multitask and manage time effectively.