Receptionist

Pepco Group of Companies; United Arab Emirates; On-site; AED 60,000 - 120,000; Full time

Job summary

An established industry player is seeking a skilled Secretary for their front office team in the United Arab Emirates. The ideal candidate will have a Bachelor of Hotel Management and 2 to 5 years of experience in a similar role. This position involves managing phone calls, emails, and scheduling meetings while providing essential administrative support. You will play a crucial role in ensuring smooth operations by handling travel arrangements, billing, and job postings. If you are organized, proactive, and passionate about hospitality, this opportunity is perfect for you to thrive in a dynamic environment.

Qualifications

• 2 to 5 years of experience in a front office or secretary role.
• Strong organizational skills and ability to manage multiple tasks.

Responsibilities

• Manage phone calls and emails, directing them to the relevant departments.
• Coordinate meetings and track attendance for office staff.

Skills

Receptionist

Education

Bachelor of Hotel Management

Tools

Excel

Job description

Bachelor of Hotel Management (Hotel Management)

Nationality: Any Nationality

Vacancy: 1 Vacancy

Job Location: United Arab Emirates

Experience: 2 to 5 years

Job Function: Secretary / Front Office

Skillset: Receptionist

Responsibilities:

1. Phone Call Management: Answer phone calls, transfer them to the relevant department.
2. Email Management: Check and forward emails to concerned individuals.
3. Meeting Coordination: Schedule MD meetings (if required) and send reminders.
4. Attendance Tracking: Monitor attendance for office staff, MEP engineers, solar engineer, and GRP via phone call/WhatsApp and record in Excel.
5. Travel Arrangements: Book tickets and make travel arrangements (if necessary).
6. Billing and Invoicing: Prepare utility bills and order stationery from suppliers after comparing prices.
7. Administrative Support: Receive invoices, stamp them, and hand over to the accounts department while logging into the record book.
8. Job Postings: Post job requirements on Indeed, sort applications, and send them to the HR manager.

Company Industry:

• Consulting
• Management Consulting
• Advisory Services

Department / Functional Area:

• Chefs
• F&B
• Front Desk