Receptionist

DDA-Jones Lang LaSalle Services Ltd; Dubai; On-site; AED 39,000 - 56,000; Full time

Job summary

Jones Lang LaSalle Incorporated (JLL) is seeking a Receptionist/Switchboard to join our Dubai on-site team. You will answer calls, greet visitors, maintain the lobby, and ensure smooth daily operations across facilities, safety and security.

This role requires a professional appearance, prompt handling of mail and deliveries, and coordination with IT and facilities teams to keep meeting rooms, AV, and communications running. If you thrive in a fast-paced corporate setting, apply now.

Responsibilities

• Sit in the reception to answer the phone.
• Maintain professional appearance of reception desk and lobby area.
• Open the reception area and switchboard promptly at designated opening time.
• Answer and direct all calls in an efficient, accurate, professional and pleasant manner.
• Greet and assist all visitors; maintain company visitor sign in book. Assign appropriate badge per in country guidelines.
• Report all telecommunication and data system problems to the Global IT help desk and office manager immediately.
• Assign temporary sign in phone numbers for CISCO Phones in offices.
• Coordinate visitor transportation requirements, such as calling for a cab
• Assist with vendor inquiries and when instructed direct to work area.
• Prepare and send all outgoing mail.
• Monitoring the meeting rooms calendar and provide solutions when needed.

Job description

JLL empowers you to shape a brighter way. Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people and empowering them to thrive, grow meaningful careers and to find a place where they belong. Whether you’ve got deep experience in commercial real estate, skilled trades or technology, or you’re looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.

Location: On-site –Dubai, ARE

Reception/Switchboard

• a) Sit in the reception to answer the phone
• b) Maintain professional appearance of reception desk and lobby area.
• c) Open the reception area and switchboard promptly at designated opening time and secure the switchboard and reception area after closing time.
• d) Answer and direct all calls in an efficient, accurate, professional and pleasant manner.
• e) Greet and assist all visitors; maintain company visitor sign in book. Assign appropriate badge per in country guidelines.
• f) Report all telecommunication and data system problems to the Global IT help desk and office manager immediately.
• g) Assign temporary sign in phone numbers for CISCO Phones in offices.
• h) Coordinate visitor transportation requirements, such as calling for a cab
• i) Assist with vendor inquiries and when instructed direct to work area.
• j) Prepare and send all outgoing mail.
• K) Monitoring the meeting rooms calendar and provide solutions when needed.

Facilities

• a) Morning tasks to ensure that all meeting rooms are presentable and ready for daily meetings. Including power cords, phones etc.
• b) Ensure all coffee points are ready for employees to use.
• c) Ensure printers, photo copier are functional.
• d) Perform other administrative support duties as required by the local facilities manager
• e) Provide backup for other facility personnel as needed
• f) Ensure all equipment is operational; coordinate repairs as required. Meet vendors and escort to do regularly scheduled HVAC, AV, Kitchen …
• g) Ensure kitchens and coffee points area is clean and free of debris
• h) Ensure both installed AV equipment and portable equipment is functional; coordinate repairs as required. Ensure all portable projectors are stored and locked away. Before storing ensure all chords and lamps are intact.
• i) Coordinate repairs within physical office space such as carpeting, repainting, lighting, per approved repair and replacement plans
• j) Resolve or coordinate resolution for all facilities requests, such as temperature complaints, electricity short etc.

Safety & Security

• a) Responsible for overall office safety & security.
• b) Understand landlord and or building managers evacuation and testing of alarms process
• c) Assist in coordinating programs to educate employees on building and general office emergency procedures
• d) Acting on direction of Physical Security, provide assistance as required.

Problem solving

• a) Prioritize conflicting responsibilities and schedules.
• b) Report problems as required.
• c) Communicate as required to the necessary parties involved.
• d) In the event of a facilities emergency provide assistance as directed to achieve timely resolution.
• e) Communicate closure of an issue to one’s own manager as well as the requester.

If you're a current JLL employee, please apply using the Internal Career Site At JLL, we give you the opportunity, knowledge and tools to own your success, because we value what makes each of us unique. We help our people thrive, grow meaningful careers and find a place where they belong. Together, we strive to be exceptional and shape a better world.

At JLL, we harness the power of artificial intelligence (AI) to efficiently accelerate meaningful connections between candidates and opportunities. Using AI capabilities, we analyze your application for relevant skills, experiences, and qualifications to generate valuable insights about how your unique profile aligns with the specific requirements of the role you're pursuing.

Jones Lang LaSalle (JLL), together with its subsidiaries and affiliates, is a leading global provider of real estate and investment management services. We take our responsibility to protect the personal information provided to us seriously. Generally the personal information we collect from you are for the purposes of processing in connection with JLL’s recruitment process. We endeavour to keep your personal information secure with appropriate level of security and keep for as long as we need it for legitimate business or legal reasons. We will then delete it safely and securely. For more information about how JLL processes your personal data, please view our Candidate Privacy Statement. For additional details please see our career site pages for each country. Jones Lang LaSalle (“JLL”) is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation because of a disability for any part of the employment process – including the online application and/or overall selection process – you may email us at [e-mail]. This email is only to request an accommodation. Please direct any other general recruiting inquiries to our Contact Us page.

A Fortune 500® company with operations in over 80 countries around the world, our employees bring the power of a global platform combined with local expertise. For over 200 years, JLL (NYSE: JLL), a leading global commercial real estate and investment management company, has helped clients buy, build, occupy, manage and invest in a variety of commercial, industrial, hotel, residential and retail properties. A Fortune 500® company with operations in over 80 countries around the world, our employees bring the power of a global platform combined with local expertise. Driven by our purpose to shape the future of real estate for a better world, we help our clients, people and communities SEE A BRIGHTER WAYSM. JLL is the brand name, and a registered trademark, of Jones Lang LaSalle Incorporated. For further information, visit jll.com.