Receptionist

Confidential Jobs; Dubai; On-site; AED 60,000 - 120,000; Full time

Job summary

A growing organization in Dubai is seeking a Receptionist/Office Coordinator to manage front-of-house operations and provide administrative support. The ideal candidate will have a bachelor's degree in business, at least 2 years of relevant experience, and excellent organizational skills. This role involves greeting visitors, managing appointments, and coordinating sales leads, requiring fluency in English and a proactive attitude. Competitive compensation offered.

Qualifications

• A minimum of 2 years of relevant experience in a similar office-based role.

Responsibilities

• Greet visitors and clients professionally.
• Manage meeting room bookings and coordinate refreshments.
• Upload new business leads into the internal system.

Skills

Strong organisational and multitasking skills

Excellent interpersonal and communication skills

Confident using Microsoft Office and other admin systems

A proactive and approachable attitude

Fluency in English

Arabic language skills

Education

Bachelor's degree in business administration or related field

Job description

Office Coordinator

Location: Dubai, UAE

We’re currently hiring a Receptionist/ Office Coordinator to join a growing organisation in Dubai. This position is ideal for someone who thrives in a front-facing role, enjoys supporting day-to-day operations, and is comfortable managing a variety of administrative tasks with professionalism and attention to detail.

The Role

As the first point of contact for visitors and incoming calls, you’ll be responsible for ensuring the front of house is welcoming and well-run. Beyond reception duties, you’ll also provide hands-on administrative support and help manage and monitor lead activity through the internal sales platform, ensuring accuracy and timely follow-ups.

What You’ll Be Responsible For...

Reception & Front-of-House

• Greet all visitors and clients in a professional and friendly manner
• Answering incoming calls and directing them appropriately
• Managing the visitor log and maintaining a secure entry process
• Keeping the reception area tidy, presentable, and well-stocked
• Providing general assistance to guests and employees as needed

Administrative Support

• Managing meeting room bookings and coordinating refreshments or catering
• Scheduling internal meetings and supporting with diary management
• Preparing basic correspondence and internal documentation
• Supporting travel arrangements, including hotel and flight bookings
• Providing day-to-day admin support to the wider team when needed

Lead & Sales Platform Coordination

• Uploading new business leads into the internal system
• Monitoring and updating lead records to ensure accuracy
• Collaborating with the business development team on status updates and follow-ups
• Maintaining a clean and well-organised lead tracking system

What We’re Looking For...

Education & Experience

• A bachelor's degree in business administration or a related field
• At least 2 years of relevant experience in a similar office-based role

Skills & Attributes

• Strong organisational and multitasking skills
• Confident using Microsoft Office and other admin systems
• Excellent interpersonal and communication skills
• A proactive and approachable attitude with a high attention to detail
• Fluency in English is essential; Arabic is a strong advantage