Receptionist

Clicks2Compare; Dubai; On-site; AED 60,000 - 120,000; Full time

Job summary

A local company in Dubai is seeking a Personal Assistant to perform various reception and administrative tasks. Key responsibilities include welcoming visitors, managing phone calls, organizing mail, and supporting HR functions. The ideal candidate should maintain a professional demeanor and effectively handle multiple responsibilities. This role is an excellent opportunity for someone looking to grow in an administrative environment.

Qualifications

• Professional and courteous demeanor.
• Ability to manage multiple tasks efficiently.

Responsibilities

• Greet and welcome visitors professionally.
• Direct calls and take accurate messages.
• Maintain visitor logs and security protocols.
• Organize mail and courier handling.
• Assist with scheduling meetings and maintaining supplies.
• Keep the reception area tidy and organized.
• Coordinate communication with staff.
• Support HR in onboarding new employees.

Job description

• Greet and welcome visitors in a professional and courteous manner.
• Direct guests to the appropriate person or department.
• Answer, screen, and forward incoming phone calls.
• Take accurate messages and ensure timely delivery to the concerned person.

Visitor Management:

• Maintain visitor logs and ensure proper security protocols are followed.
• Issue visitor passes and inform employees of guest arrivals.

Mail and Courier Handling:

• Receive, sort, and distribute daily mail/deliveries.
• Manage outgoing couriers and ensure timely dispatch.

Administrative Support:

• Assist in scheduling meetings, appointments, and conference room bookings.
• Maintain office supplies and place orders when necessary.
• Perform basic clerical duties such as photocopying, filing, and scanning.

Clean and Organized Workspace:

• Keep the reception area tidy and presentable with all necessary materials (brochures, forms, magazines, etc.).

Coordination and Communication:

• Coordinate with internal departments as needed.
• Communicate important messages or announcements to staff and management.

Support HR and Admin:

• Assist in onboarding new employees (e.g., ID cards, access control).
• Help with event coordination and internal communications.

Personal Assistant (with Office Administration duties)