Receptionist

Confidential Careers; Dubai; On-site; AED 30,000 - 60,000; Full time

Job summary

An established industry player is seeking a professional receptionist to be the welcoming face of their Dubai office. This vital role involves managing front desk operations, providing administrative support, and ensuring a tidy and professional environment. You will be the first point of contact for guests, handling inquiries, and supporting office operations. If you are organized, proactive, and possess excellent communication skills, this is a fantastic opportunity to contribute to a dynamic team in a prestigious location. Join a workplace that values professionalism and offers a chance to make a lasting impression.

Qualifications

• Proven experience as a receptionist or front office representative.
• Proficiency in Microsoft Office and office equipment handling.

Responsibilities

• Greet and welcome guests, ensuring a professional front desk operation.
• Manage phone calls, mail deliveries, and maintain office security.

Skills

Customer service attitude

Organizational skills

Multitasking

Communication skills

Proactive problem-solving

Education

High school degree

Certification in Office Management

Tools

Microsoft Office Suite

Office equipment (fax machines, printer)

Job description

Role Summary:

We are looking for a professional and welcoming receptionist to be the first point of contact for our office in Dubai. This role is essential in ensuring smooth front desk operation, providing administrative support, and maintaining a professional office environment.

Responsibilities

• Greet and welcome guests as soon as they arrive at the office
• Direct visitors to the appropriate person and office
• Answer, screen and forward incoming phone calls
• Ensure reception area is tidy and presentable, with all necessary stationery and material (e.g. pens, forms and brochures)
• Provide basic and accurate information in-person and via phone email
• Receive, sort and distribute daily mail deliveries
• Maintain office security by following safety procedures and controlling access via the reception desk (monitor logbook, issue visitor badges)
• Order front office supplies and keep inventory of stock
• Update calendars and schedule meetings
• Assist with general office administration, including filing, photocopying, and document handling.
• Support the team with additional clerical tasks as needed to ensure smooth office operations.

Requirements and skills

• Proven work experience as a Receptionist, Front Office Representative or similar role
• Proficiency in Microsoft Office Suite
• Hands-on experience with office equipment (e.g. fax machines and printer)
• Professional attitude and appearance
• Solid English written and verbal communication skills
• Ability to be resourceful and proactive when issues arise
• Excellent organizational skills
• Multitasking and time-management skills, with the ability to prioritize tasks
• Customer service attitude
• High school degree, additional certification in Office Management is a plus

Office Location: Burj Khalifa, Dubai

Priority will be given to candidates who are immediately available.