Receptionist

MILELE MOTORS FZE; Dubai; On-site; AED 30,000 - 45,000; Full time

Job summary

Milele Motors FZE is seeking a motivated Receptionist to manage front desk operations at their Dubai HQ. The role includes welcoming guests, managing phone calls, organizing office supplies, and supporting administrative tasks. Ideal for someone with strong organizational and communication skills, able to create a welcoming environment.

Qualifications

• Proven experience as a Receptionist or Front Office Representative.
• Strong verbal and written communication skills in English and Arabic.
• Professional demeanor with excellent time-management skills.

Responsibilities

• Greet and welcome guests promptly.
• Handle phone calls and direct visitors.
• Maintain an organized front desk area.

Skills

Communication

Organization

Multitasking

Customer Service

Proactiveness

Education

High school diploma or equivalent

Certification in hospitality management

Tools

Microsoft Office Suite

EPABX systems

Job description

Job Purpose:
To manage the front desk operations at Milele HQ ensuring a welcoming organized and efficient environment for all visitors and staff.

Duties and Responsibilities:

• Greet and welcome guests promptly and warmly upon arrival.
• Direct visitors to the appropriate personnel and offices.
• Answer screen and route incoming phone calls efficiently.
• Maintain a clean organized and presentable reception area ensuring availability of necessary stationery and materials (e.g. pens forms brochures).
• Oversee the booking and upkeep of boardrooms and meeting rooms.
• Provide accurate and timely information both in-person and via phone/email.
• Receive sort and distribute daily mail and deliveries.
• Ensure office security by adhering to safety protocols monitoring visitor logbooks and issuing visitor badges.
• Manage ordering and inventory of front office supplies.
• Update office calendars and assist with scheduling meetings.
• Coordinate travel arrangements and accommodations and prepare related vouchers.
• Maintain accurate records of office expenses and costs.
• Perform clerical tasks such as filing photocopying and transcribing.
• Support additional administrative duties as assigned by the line manager.

Required Skills:

• Proven experience as a Receptionist Front Office Representative or in a similar role.
• Proficiency in Microsoft Office Suite.
• Hands-on experience with office equipment (e.g. EPABX systems printers).
• Professional demeanor and appearance.
• Strong verbal and written communication skills in English and Arabic.
• Ability to be proactive resourceful and solution-oriented.
• Excellent organizational and multitasking abilities.
• Strong time-management skills with the ability to prioritize tasks effectively.
• A positive customer service-oriented attitude.

Qualifications:

• A high school diploma or equivalent as well as additional certification in hospitality management or a related field is an advantage.