Receptionist

Stella Stays; Dubai; On-site; AED 60,000 - 120,000; Full time

Job summary

A leading hospitality brand in Dubai is seeking a dynamic Admin Assistant to oversee office operations and assist with property leasing activities. The ideal candidate will be organized and detail-oriented, possessing excellent communication skills in both English and Arabic. This is an exciting opportunity to contribute to a forward-thinking company committed to modern living solutions.

Qualifications

• Proven experience in an administrative or receptionist role.
• Ability to maintain confidentiality and handle sensitive information with discretion.
• Flexibility to adapt to changing priorities.

Responsibilities

• Oversee general office operations and maintain office supplies.
• Coordinate with vendors for maintenance and repairs.
• Assist the leasing team with administrative tasks related to property leasing.

Skills

Organizational skills

Communication skills

Interpersonal skills

Bilingual in English and Arabic

Detail-oriented

Education

Bachelor's degree or equivalent

Job description

Who we are

At Stella Stays, we’re not just another hospitality brand - we’re building the future of living. We’ve reimagined what it means to feel at home, creating tech-driven, beautifully designed spaces that people actually want to live in, whether for a few days or a few months.

We started in 2019 with a bold vision, and in just a few years, we became leaders in the space, disrupting traditional hospitality with a fresh, forward-thinking approach. Our fully furnished homes across MENA are seamlessly bookable online, ready for instant move-in, and packed with everything from high-speed WiFi to world class amenities. No paperwork, no hassle - just modern, effortless living.

Behind this vision is a team of ambitious, fast moving people who thrive in a high-growth environment. We think big, move fast, and build what’s never been built before - together.

If you’re looking for a place where you can make things happen, grow your career, and be part of something truly game-changing, you’ve found it. Welcome to the future. Welcome to Stella Stays.

About the role:
We are seeking a dynamic and versatile individual to join our organization as an Admin Assistant. The ideal candidate is organized, detail-oriented, and possesses excellent communication and interpersonal skills. This is an exciting opportunity to contribute to the growth and success of Stella
Stays.

You will be responsible to:

• Oversee general office operations, including maintaining office supplies, equipment, and facilities.
  
• Coordinate with vendors for maintenance and repairs.
  
• Greet visitors, clients, and partners, providing a professional and welcoming atmosphere.
  
• Answer and direct incoming calls, taking accurate messages when necessary.
  
• Manage incoming and outgoing mail and packages.
  
• Maintain the tidiness and appearance of the reception area.
  
• Assist with ad hoc administrative tasks as needed.
  
• Assist the leasing team with administrative tasks related to property leasing.
  
• Prepare leasing agreements, contracts, and related documents.
  
• Collect and review tenant applications and ensure completion of required paperwork.
  
• Assist with tenant inquiries, lease renewals, and move-in/move-out processes.
  
• Maintain accurate records of leasing activities and tenant information.
  
  
  
  

Requirements

• Bachelor's degree or equivalent; additional relevant certifications or training is a plus.
  
• Proven experience in an administrative or receptionist role.
  
• Strong organizational skills with the ability to prioritize tasks and manage multiple responsibilities.
  
• Excellent command of English and Arabic, with a professional and friendly demeanor.
  
• Ability to maintain confidentiality and handle sensitive information with discretion.
  
• Detail-oriented and capable of maintaining accuracy in record-keeping and documentation.
  
• Flexibility to adapt to changing priorities and work effectively in a fast-paced environment.
  
  

Note: This job description outlines the general nature and key responsibilities of the role. It is not intended to be a comprehensive list of all duties and qualifications required.