Receptionist

MBC Management Consultancies; Abu Dhabi; On-site; AED 30,000 - 55,000; Full time

Job summary

An established industry player seeks a dedicated Receptionist to manage a busy front desk and ensure smooth operations. This role involves answering calls, coordinating meetings, and providing exceptional customer service to visitors. The ideal candidate will possess strong communication skills, proficiency in Microsoft Office, and a keen eye for detail. Join a dynamic team in a vibrant consulting environment where your organizational skills will shine and contribute to a welcoming atmosphere for clients and guests alike.

Qualifications

• 2-5 years of experience in a receptionist or front desk role.
• Strong computer skills and proficiency in Microsoft Office.

Responsibilities

• Manage multi-line phone system and direct calls efficiently.
• Coordinate logistics for meetings and corporate events.
• Greet and welcome visitors, ensuring a positive first impression.

Skills

Communication Skills

Front Desk Management

Organizational Skills

Customer Service

Microsoft Excel

Microsoft Word

Microsoft PowerPoint

Fluency in English

Tools

Office Equipment

Job description

Job Description

Manage a multi-line phone system, ensuring all calls are answered promptly and directed to the appropriate personnel or department efficiently.

Support event planning by coordinating logistics for meetings and corporate events, liaising with vendors, and managing on-site arrangements.

Collaborate with other departments to ensure smooth inter-departmental communication, acting as a liaison when necessary.

Process visitor logs, ensuring all guests are signed in and out according to security protocols and company policies.

Provide information about the organization's services and programs to visitors, ensuring they receive accurate and helpful guidance.

Assist with administrative tasks such as data entry, filing, and maintaining office supply inventory to support overall office operations.

Maintain the reception area to be tidy and welcoming, regularly updating promotional materials and informational brochures.

Schedule appointments and meetings, coordinating with internal teams to optimize calendars and ensure effective time management.

Handle incoming and outgoing mail and packages, ensuring proper distribution and maintaining a well-organized mailing system.

Greet and welcome visitors with a warm and professional demeanor, creating a positive first impression that reflects the company's values.

Desired Candidate Profile

• 2-5 years of experience in a receptionist or front desk role, showcasing proficiency in managing a busy reception area.
• Proficiency in Microsoft Excel, Word, PowerPoint, etc.
• Experience in a corporate or customer service environment, demonstrating ability to handle diverse client interactions professionally.
• Fluency in English is mandatory; proficiency in additional languages is highly desirable.
• Strong computer skills, including familiarity with office equipment such as printers and fax machines.
• Excellent verbal and written communication skills, capable of conveying information clearly and concisely.
• Exceptional organizational skills with keen attention to detail to manage multiple tasks and prioritize effectively.
• Ability to maintain confidentiality and handle sensitive information with discretion.

Employment Details

Type: Full Time

Company Industry

• Consulting
• Management Consulting
• Advisory Services

Department / Functional Area

• Administration

Keywords

• Communication Skills
• Front Desk
• Front Office Management

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