Receptionist

Royal Health Group AE; Abu Dhabi; On-site; AED 60,000 - 120,000; Full time

Job summary

An established industry player is seeking a dynamic Receptionist to be the welcoming face of their organization. In this pivotal role, you will manage the front desk, greet visitors, and perform essential administrative tasks to ensure smooth operations. Your excellent communication skills and customer service attitude will shine as you assist guests and staff alike. This is a fantastic opportunity to join a reputable company in the medical sector, where your contributions will be valued, and your professional growth supported. If you thrive in a fast-paced environment and enjoy multitasking, this role is perfect for you!

Qualifications

• Proven work experience as a Receptionist or similar role.
• Proficiency in Microsoft Office Suite and office equipment.

Responsibilities

• Greet and welcome guests as they arrive at the office.
• Answer and forward incoming phone calls, ensuring a tidy reception area.
• Maintain office security and manage visitor access.

Skills

Receptionist Experience

Microsoft Office Suite

Office Equipment Handling

Communication Skills

Organizational Skills

Customer Service Attitude

Multitasking

Time Management

Education

High School Degree

Certification in Office Management

Tools

Fax Machines

Printers

Job description

We are looking for a Receptionist to manage our front desk daily and to perform a variety of administrative and clerical tasks.

You need to attend to visitors by greeting, welcoming, and directing them appropriately; notify company personnel of visitor arrival; maintain security and telecommunications system.

Your responsibilities:

1. Greet and welcome guests as soon as they arrive at the office
2. Direct visitors to the appropriate person and office
3. Answer, screen and forward incoming phone calls
4. Ensure reception area is tidy and presentable, with all necessary stationery and material (e.g. pens, forms and brochures)
5. Provide basic and accurate information in-person and via phone/email
6. Receive, sort and distribute daily mail/deliveries
7. Maintain office security by following safety procedures and controlling access via the reception desk (monitor logbook, issue visitor badges)
8. Order front office supplies and keep inventory of stock
9. Update calendars and schedule meetings
10. Arrange travel and accommodations, and prepare vouchers
11. Keep updated records of office expenses and costs
12. Perform other clerical receptionist duties such as filing, photocopying, transcribing and faxing

Skill sets/Experience we require:

1. Proven work experience as a Receptionist, Front Office Representative or similar role
2. Proficiency in Microsoft Office Suite
3. Hands-on experience with office equipment (e.g. fax machines and printers)
4. Professional attitude and appearance
5. Solid written and verbal communication skills
6. Ability to be resourceful and proactive when issues arise
7. Excellent organizational skills
8. Multitasking and time-management skills, with the ability to prioritize tasks
9. Customer service attitude
10. High school degree; additional certification in Office Management is a plus

Company Industry:

• Medical
• Medical Devices

Department / Functional Area:

• Administration