Real Estate Administrator Assistant

AQARCO REAL ESTATE BROKER L.L.C; Dubai; On-site; AED 120,000 - 200,000; Full time

Job summary

A leading real estate company in Dubai seeks a Real Estate Administrator to support operations and manage transactions. Key responsibilities include managing property listings, compliance with regulations, and preparing documentation. The ideal candidate should have strong communication skills and proficiency in relevant software tools.

Qualifications

• Proficiency in using real estate software and programs.
• Excellent written and verbal communication skills in English.
• Understanding of real estate laws and regulations is a significant advantage.

Responsibilities

• Manage and update property listings across various real estate platforms.
• Oversee the process of obtaining listing permits and ensure compliance.
• Prepare and manage real estate documentation such as agreements.

Skills

Communication

Problem Solving

Proficiency in real estate software

Tools

Microsoft Office Suite

Job description

AQARCO REAL ESTATE BROKER L.L.C is looking for a dedicated and organized Real Estate Administrator to support our operations and assist in the management of real estate transactions. The ideal candidate will play a crucial role in maintaining efficient office processes and ensuring seamless communication between clients, agents, and various stakeholders.

Responsibilities

• Manage and update property listings across various real estate platforms, ensuring accuracy and consistency (e.g., Bayut, Dubizzle, Property Finder).
• Verify and maintain listing data to meet platform and company standards.
• Handle and assign leads through CRM systems, ensuring prompt follow-up and coordination with agents.
• Oversee the process of obtaining listing permits and ensure compliance with regulatory requirements.
• Track property-related expenses and prepare detailed financial and cost reports.
• Process agent commissions, issue receipts, and maintain accurate records.
• Prepare and manage real estate documentation such as Listing Agreements, Tenancy Contracts, Sales and Purchase Agreements (SPA), and Agent-to-Agent (A2A) agreements.
• Work with standard RERA-approved forms including Form A (listing), Form B (buyer representation), and Form F (sale agreement), along with Reservation Forms, KYC documents, and Commission Agreements.

Requirements

• Proficiency in using real estate software and programs, along with Microsoft Office Suite.
• Excellent written and verbal communication skills in English; knowledge of additional languages is a plus.
• Ability to work independently and as part of a team, demonstrating a proactive approach to problem-solving.
• Understanding of real estate laws and regulations is a significant advantage.