Real Estate Administrator

Novel Insight Property; Dubai; On-site; AED 60,000 - 80,000; Full time

Job summary

A leading real estate firm in Dubai is seeking a Real Estate Administrator to manage administrative tasks, coordinate with clients and agents, and ensure efficient documentation processes. A successful candidate will have at least 2-3 years of experience in real estate administration and strong organizational skills. The role requires excellent communication abilities and proficiency in Microsoft Office. This position supports a vibrant real estate team and offers opportunities for personal growth.

Qualifications

• Minimum of 2-3 years experience in real estate administration.
• Strong written and verbal communication skills.
• Attention to detail and accuracy in documentation.

Responsibilities

• Manage and organize real estate documents and files.
• Process contracts, leases, and other real estate documents.
• Coordinate appointments, showings, and meetings for agents.

Skills

Organizational skills

Multitasking

Analytical abilities

Customer service orientation

Communication skills

Education

High school diploma or equivalent

Bachelor’s degree preferred

Tools

Microsoft Office

Real estate management software

Job description

Overview

The Role This role will be responsible for managing administrative tasks, coordinating with clients and agents and ensuring that all documentation and processes are handled efficiently and accurately. As a Real Estate Administrator, you will play a crucial role in maintaining the smooth functioning of the office, supporting sales and leasing activities and providing excellent customer service to clients and stakeholders. If you are proactive, reliable and passionate about supporting a dynamic real estate team, we encourage you to apply for this rewarding position.

Responsibilities

• Manage and organize real estate documents and files
• Process contracts, leases, and other real estate documents
• Ensure compliance with legal and regulatory requirements
• Coordinate appointments, showings, and meetings for agents
• Maintain and update property listings and databases
• Assist with marketing materials and online property postings
• Handle client inquiries and provide excellent customer service
• Order and manage office supplies and equipment
• Support agents with administrative tasks and reporting
• Liaise with vendors, clients, and service providers

Qualifications

• Bachelor’s degree preferred but at least a High school diploma or equivalent is essential.
• Total experience of 5 yrs with a prior experience in real estate administration of around 2-3 years is essential.
• Strong organizational multitasking and analytical abilities with the tenacity to work under pressure in a fast-paced environment.
• Excellent written and verbal communication skills.
• Proficiency with Microsoft Office and real estate management software.
• Attention to detail and accuracy in documentation.
• Ability to work independently and as part of a team.
• Knowledge of Real Estate processes and terminology.
• Customer service orientation and the ability to handle confidential information with discretion.

About the company

Novel Insight Property (NIP Realty) is a Dubai-based real estate brokerage firm committed to redefining excellence in property investment and lifestyle living. We specialize in curating high-value real estate opportunities across Dubai's most sought-after destinations, with a focus on luxury, sustainability, and long-term investment growth.