Real Estate Administrator

AQARY GROUP; Abu Dhabi; On-site; AED 60,000 - 100,000; Full time

Job summary

An established industry player is seeking a proactive Real Estate Administrator to join their dynamic team in Abu Dhabi. This role is essential for coordinating communications with leading developers and supporting various internal teams, including sales, leasing, and marketing. The ideal candidate will possess strong organizational skills, a solid understanding of the local real estate market, and the ability to manage multiple tasks efficiently. If you thrive in a fast-paced environment and are passionate about real estate, this opportunity offers a chance to make a significant impact in a collaborative setting.

Qualifications

• 2+ years of experience in real estate administration or coordination.
• Solid understanding of the Abu Dhabi real estate market.

Responsibilities

• Act as the main liaison with developers and manage property listings.
• Ensure accurate documentation for real estate transactions.

Skills

Organizational Skills

Communication Skills

Multitasking

Attention to Detail

Education

Bachelor’s degree in Business Administration

Bachelor’s degree in Real Estate

Tools

Microsoft Office

CRM Systems

Job description

We are looking for a proactive and organized Real Estate Administrator to join our Abu Dhabi-based team. The successful candidate will serve as the central point of contact (POC) for all communications and coordination with leading Abu Dhabi developers. This role is crucial in supporting internal teams—sales, leasing, marketing, and legal—and ensuring smooth day-to-day operations and client satisfaction.

Key Responsibilities :

• Act as the main liaison with developers (Aldar, Reportage, Bloom, Imkan, Tamouh, Modon, etc.), maintaining professional and timely communication.
• Manage and update property listings on platforms like Property Finder, Bayut, Dubizzle, and the company website.
• Coordinate project launches, unit availability, pricing updates, and handover timelines with developers.
• Ensure accurate and organized documentation for all real estate transactions, contracts, and agreements.
• Support internal teams by distributing up-to-date inventory and project brochures, floor plans, and offers.
• Prepare and maintain a centralized database of developers, projects, and key contacts.
• Schedule and arrange meetings, site visits, and project briefings with developers and clients.
• Generate regular reports and dashboards on project availability, sales progress, and developer updates.
• Collaborate with the marketing team to ensure developer campaigns and promotions are correctly executed.
• Monitor compliance with real estate regulations and company policies.

Requirements

• Bachelor’s degree in Business Administration, Real Estate, or a related field.
• Minimum 2 years of experience in real estate administration or coordination, preferably in Abu Dhabi.
• Solid understanding of Abu Dhabi real estate market and familiarity with key developers and their processes.
• Strong organizational and multitasking skills, with great attention to detail.
• Excellent verbal and written communication skills in English; Arabic is an advantage.
• Proficient in Microsoft Office (Excel, Word, PowerPoint) and experience with CRM systems.
• Ability to work both independently and collaboratively in a fast-paced environment.