Purchasing Executive (Events/Marketing)

Azizi Developments; Dubai; On-site; AED 60,000 - 90,000; Full time

Job summary

A leading company in the property sector seeks a Vendor Management Specialist for their Marketing/Events category. The role includes sourcing vendors, managing inventory, and collaborating with various teams to ensure seamless event execution. Ideal candidates will have strong negotiation skills, experience in vendor management, and the ability to optimize purchasing practices in line with budget constraints.

Qualifications

• Experience in vendor management with strong negotiation skills.
• Ability to collaborate effectively with sales and marketing teams.
• Proven track record in budget and inventory management.

Responsibilities

• Source and evaluate suppliers for marketing materials and negotiate contracts.
• Assist in budget preparation and ensure alignment with procurement activities.
• Conduct market research and maintain strong vendor relationships.

Skills

Negotiation

Vendor Management

Market Research

Budget Management

Collaboration

Job description

Role Description:

The role is responsible for sourcing and managing vendors and service providers for the Marketing/Events category.

Key Responsibilities:

Collaboration with Sales & Marketing Teams:

• Work closely with the Marketing, Sales & Agency Teams (PR, Creative, social media, Web Design and Development, Media Buying - Online & Offline, Affiliates, Influencers, Video Production, arranging services for International & local Events & Exhibitions, Sponsorships, Print, Promotional Material requirements of the company, Lead generations, Signages, Kiosks fabrication, Scale model fabrication and movements) and external agencies to develop performance channels in focus markets.
• Provide timely supply of promotional materials, merchandise, or samples for campaigns, events, and trade shows.
• Assist in sourcing products for new campaigns, product launches, or seasonal promotions.

Procurement & Vendor Management:

• Source and evaluate suppliers for marketing materials, promotional items, and other sales-related goods.
• Negotiate contracts, pricing, and terms with vendors and suppliers.
• Ensure suppliers meet quality standards and delivery schedules.
• Establish and maintain strong relationships with key suppliers and vendors.
• Review and ensure the vendor contracts are in compliance with company policies and regulations as defined by the Legal Department.

Inventory & Supply Chain Management:

• Monitor inventory levels of marketing and sales materials to avoid stock-outs or overstock.
• Coordinate with the warehouse and logistics teams to ensure smooth transportation and timely delivery.
• Track and manage purchase orders and ensure accurate documentation.

Budget & Cost Control:

• Assist in budget preparation and ensure procurement activities align with budget constraints.
• Regularly evaluate costs and look for ways to optimize purchasing practices and reduce expenses.
• Review quotations and negotiate terms to secure the best possible deals.

Market Research & Supplier Evaluation:

• Conduct market research to identify new suppliers and stay updated with the latest market trends.
• Evaluate and compare vendor performance regularly to ensure that they meet organizational standards.

Reporting & Documentation:

• Maintain accurate records of all purchasing transactions, invoices, and communications with vendors.
• Generate reports on purchase activities, cost savings, and supply chain efficiency for management review.