Purchasing Coordinator

Fairmont Hotels & Resorts; Abu Dhabi; On-site; USD 30,000 - 50,000; Full time

Job summary

A leading hospitality company seeks a procurement officer to coordinate purchasing processes and manage vendor relations at its luxurious Abu Dhabi hotel. The role requires strong negotiation skills, attention to detail, and the ability to thrive in a dynamic environment, ensuring compliance with procurement policies.

Qualifications

• 1-2 years of purchasing experience in hospitality or luxury hotel.
• Strong knowledge of procurement processes and inventory systems.
• Ability to manage multiple priorities in a fast-paced environment.

Responsibilities

• Coordinate procurement of goods and services ensuring timely purchases.
• Negotiate prices and terms with suppliers.
• Maintain accurate records of purchases and contracts.

Skills

Negotiation

Communication

Attention to detail

Organizational skills

Tools

Microsoft Office

Procurement software

Job description

Company Description

Fairmont Bab Al Bahr is a 5-star Abu Dhabi beach resort with a stunning setting on Abu Dhabi Creek. Our luxurious urban hideaway offers unparalleled panoramas over the glittering white-marble minarets of iconic Sheikh Zayed Grand Mosque. Alongside exquisite restaurants and bars, Fairmont Abu Dhabi boasts 366 spacious rooms, suitesand a villa. Designed with discerning business and leisure guests in mind, our incomparable facilities include a private beach, pool, meeting rooms, and a magnificent ballroom for lavish celebrations.

Job Description

• Coordinate the procurement of goods and services based on departmental requisitions, ensuring timely and cost-effective purchasing.

• Obtain competitive bids, evaluate supplier proposals, and negotiate prices and terms in line with quality and budget expectations.

• Create and issue purchase orders in the hotel's procurement system in compliance with policies and procedures.

• Follow up with suppliers to confirm delivery timelines, resolve discrepancies, and track order status.

• Maintain accurate and up-to-date records of purchases, pricing, supplier contracts, and inventory levels.

• Collaborate with departments (Kitchen, Housekeeping, Engineering, etc.) to understand and fulfill purchasing needs.

• Support month-end inventory processes and assist with stock control where required.

• Ensure all purchasing activities comply with the hotel's procurement policies and brand standards.

• Maintain strong professional relationships with existing suppliers while identifying new sources as needed.

• Assist in auditing supplier performance and resolving invoice or delivery issues with the Accounts Payable team.

Qualifications

• Minimum 1–2 years of purchasing experience, preferably in a hospitality or luxury hotel environment

• Strong knowledge of procurement processes, inventory systems, and vendor management

• Proficient in Microsoft Office and procurement software (e.g., BirchStreet, SUN, Oracle, etc.)

• Excellent organizational, communication, and negotiation skills

• High level of attention to detail and accuracy

• Ability to work in a fast-paced environment and handle multiple priorities