Purchasing Coordinator

FAIRMONT; Abu Dhabi; On-site; USD 40,000 - 60,000; Full time

Job summary

A leading luxury hotel brand is seeking a skilled purchaser to coordinate procurement activities. The ideal candidate will have 1–2 years of experience in the hospitality sector, strong negotiating abilities, and expertise in procurement and inventory systems. Your role will encompass supplier evaluation, order management, and adherence to brand procurement policies.

Qualifications

• Strong knowledge of procurement processes and inventory systems.
• High level of attention to detail and accuracy in purchasing.
• Ability to work in a fast-paced environment.

Responsibilities

• Coordinate procurement of goods and services for hotel departments.
• Negotiate prices and terms with suppliers based on quality and budget.
• Maintain accurate records of purchases, pricing, and supplier contracts.

Skills

Negotiation skills

Organizational skills

Communication skills

Education

1–2 years of purchasing experience in hospitality or luxury hotel

Tools

Microsoft Office

procurement software (e.g., BirchStreet, SUN, Oracle)

Job description

Coordinate the procurement of goods and services based on departmental requisitions, ensuring timely and cost-effective purchasing.

Obtain competitive bids, evaluate supplier proposals, and negotiate prices and terms in line with quality and budget expectations.

Create and issue purchase orders in the hotel's procurement system in compliance with policies and procedures.

Follow up with suppliers to confirm delivery timelines, resolve discrepancies, and track order status.

Maintain accurate and up-to-date records of purchases, pricing, supplier contracts, and inventory levels.

Collaborate with departments (Kitchen, Housekeeping, Engineering, etc.) to understand and fulfill purchasing needs.

Support month-end inventory processes and assist with stock control where required.

Ensure all purchasing activities comply with the hotel's procurement policies and brand standards.

Maintain strong professional relationships with existing suppliers while identifying new sources as needed.

Assist in auditing supplier performance and resolving invoice or delivery issues with the Accounts Payable team.

Qualifications

Minimum 1–2 years of purchasing experience, preferably in a hospitality or luxury hotel environment

Strong knowledge of procurement processes, inventory systems, and vendor management

Proficient in Microsoft Office and procurement software (e.g., BirchStreet, SUN, Oracle, etc.)

Excellent organizational, communication, and negotiation skills

High level of attention to detail and accuracy

Ability to work in a fast-paced environment and handle multiple priorities