Proposals Coordinator

Vista Global; Dubai; On-site; USD 50,000 - 70,000; Full time

Job summary

A leading global aviation company seeks a Proposals Coordinator in Dubai to support their sales team by preparing tailored proposals. The role requires strong attention to detail, excellent communication skills, and adaptability in a high-growth environment. You will work closely with Sales Vice Presidents and the Proposals Manager to ensure all proposals meet client needs and are delivered promptly.

Qualifications

• Experience using InDesign or similar design applications.
• Experience using Salesforce or similar CRM systems.
• Excellent attention to detail and communication skills.

Responsibilities

• Prepare tailored sales proposals for the Program Sales team.
• Liaise with the Proposals Manager to prioritize proposals.
• Assist with RFPs and corporate tenders.

Skills

Attention to detail

Written and verbal communication

Numeracy skills

Time management

Team player

Tools

InDesign

Salesforce

Microsoft Excel

Job description

Job Profile

As Proposals Coordinator, you’ll be reporting directly to the Proposals Manager based in the UK and supporting VistaJet’s global sales team with a focus on EMEA.

Founded in 2004, VistaJet pioneered an innovative business model where customers pay only for the hours that they fly. Our vision is to make business aviation simple and deliver the ultimate flight experience around the globe.

Today, we are the world’s only global aviation company, flying corporations, governments and private clients to 187 countries on our fleet of silver and red business jets.

We’re looking for a dedicated, conscientious Proposals Coordinator to join the Proposals Team in supporting the Program Sales team to create bespoke, tailored sales proposals for our UHNW and corporate prospects.

Based in Dubai, the role will be office based.

Your Responsibilities

• Preparing tailored sales proposals for the global Program Sales team, including accurately calculating and checking prices and financial comparisons before they are sent out.
• Preparing presentations and other sales collateral for the Program Sales team, ensuring that a consistent and elevated design aesthetic is maintained.
• Liaising with the Proposals Manager to prioritize proposals accordingly across multiple time zones, and amongst the Proposals team.
• Collaborating with Sales Vice Presidents to help tailor their proposals and ensure all sales proposals which are sent out are followed up on.
• Assisting with RFPs and corporate tenders, working closely with Sales Vice Presidents and across multiple departments to help tailor the response.
• Regularly review all templates in the proposals library to ensure they remain current and fit for purpose.
• Keep an up-to-date and accurate live log of all proposals prepared for the Program Sales team.
• Analytical projects with a focus on proposal conversions and regional trends.
• Ad-hoc team support and research assignments.

Excellent attention to detail, solid written and verbal communication skills and a sound grasp of numbers are essential.

Required Skills, Qualifications, and Experience

You will need to be a quick-learner and be ready to adapt to the pace of this high-growth team.

• Experience using InDesign or similar design applications.
• Experience using Salesforce or similar CRM systems.
• Excellent written and verbal communication skills.
• Excellent numeracy skills.
• Good Microsoft Excel skills.
• Excellent time management skills.
• Possesses an exceptional eye for detail and ability to prepare collateral that is tailored to every prospect while maintaining absolute accuracy.
• Design experience is preferred but isn’t essential.
• Knowledge of the business aviation industry is preferred but isn’t essential.
• A team player who is driven to driven to succeed and keep pace with a fast-moving sales team.