Proposals Coordinator

XO; Dubai; On-site; AED 120,000 - 200,000; Full time

Job summary

A leading global aviation company is seeking a dedicated Proposals Coordinator in Dubai to support their sales team. The role includes preparing bespoke sales proposals and collaborating with various departments to ensure high-quality proposals tailored to UHNW clients. Excellent communication skills and attention to detail are essential for this office-based position.

Qualifications

• Experience using Salesforce or similar CRM systems.
• Excellent written and verbal communication skills.
• Possesses an exceptional eye for detail.

Responsibilities

• Preparing tailored sales proposals for the Program Sales team.
• Collaborating with Sales Vice Presidents to tailor proposals.
• Regularly reviewing all templates in the proposals library.

Skills

Communication

Attention to detail

Salesforce

Job description

As Proposals Coordinator, you’ll be reporting directly to the Proposals Manager based in the UK and supporting VistaJet’s global sales team with a focus on EMEA.

Founded in 2004, VistaJet pioneered an innovative business model where customers pay only for the hours that they fly. Our vision is to make business aviation simple and deliver the ultimate flight experience around the globe.

Today, we are the world’s only global aviation company, flying corporations, governments and private clients to 187 countries on our fleet of silver and red business jets.

We’re looking for a dedicated, conscientious Proposals Coordinator to join the Proposals Team in supporting the Program Sales team to create bespoke, tailored sales proposals for our UHNW and corporate prospects.

Based in Dubai, the role will be office based.

Your Responsibilities

• Preparing tailored sales proposals for the global Program Sales team, including accurately calculating and checking prices and financial comparisons before they are sent out.
• Preparing presentations and other sales collateral for the Program Sales team, ensuring that a consistent and elevated design aesthetic is maintained.
• Liaising with the Proposals Manager to prioritize proposals accordingly across multiple time zones, and amongst the Proposals team.
• Collaborating with Sales Vice Presidents to help tailor their proposals and ensure all sales proposals which are sent out are followed up on.
• Assisting with RFPs and corporate tenders, working closely with Sales Vice Presidents and across multiple departments to help tailor the response.
• Regularly review all templates in the proposals library to ensure they remain current and fit for purpose.
• Keep an up-to-date and accurate live log of all proposals prepared for the Program Sales team.
• Analytical projects with a focus on proposal conversions and regional trends.
• Ad-hoc team support and research assignments.

Excellent attention to detail, solid written and verbal communication skills and a sound grasp of numbers are essential.

Required Skills, Qualifications, and Experience

You will need to be a quick-learner and be ready to adapt to the pace of this high-growth team.

• Experience using Salesforce or similar CRM systems.
• Excellent written and verbal communication skills.
• Possesses an exceptional eye for detail and ability to prepare collateral that is tailored to every prospect while maintaining absolute accuracy.
• Design experience is preferred but isn’t essential.
• Knowledge of the business aviation industry is preferred but isn’t essential.
• A team player who is driven to driven to succeed and keep pace with a fast-moving sales team.