Property Management Assistant

Ultimate HR Solutions; Dubai; On-site; AED 60,000 - 120,000; Full time

Job summary

A property management company in Dubai is seeking a Property Manager to oversee vendor operations and tenant relations. Responsibilities include conducting inspections, managing communications, and ensuring compliance with local regulations. The ideal candidate has 3-5 years of experience in real estate management and is familiar with tools like YARDI and Mollak.

Benefits

Employment visa

Medical insurance

Benefits as per UAE law

Qualifications

• Minimum of 3-5 years of experience in real estate or property management.
• Preferred certifications: M100, M202, M201.
• In-depth knowledge of Dubai real estate market and regulations.

Responsibilities

• Respond to tenant inquiries and oversee vendor operations.
• Conduct property inspections and manage cleanliness.
• Maintain communication with tenants and homeowners.

Skills

Real estate management

Communication

Financial management

Attention to detail

Customer service

Education

Associate's degree in Property Management or related field

Tools

MS Office

YARDI

Iskaan

Mollak

Job description

Responding to external agent or potential tenant inquiries.

Assist in overseeing the operations of vendors and contractors for various services such as cleaning, maintenance, and security.

Conduct regular property inspections to identify and address maintenance issues.

Oversee the cleanliness and upkeep of the facility, including grounds and common areas.

Maintain regular and effective communication with tenants through email, phone, and in-person meetings.

Address tenant inquiries, concerns, and complaints promptly and professionally.

Manage all of the leasing processes.

Assist in preparing and distributing tenant notices regarding rent reminders, maintenance schedules, and policy updates.

Maintain effective communication with homeowners via email, phone, and WhatsApp when required, and coordinate with the Owners Association (OA) to address resident complaints, disputes, and concerns.

Extract opening balances and newly invoiced charges from MOLLAK reports.

Assist the OA in collecting due and overdue service charges through circular notices and follow-up emails. Provide regular financial reports to management on service charge collections.

Support the OA in developing long-term plans for the community, including capital improvements and strategic initiatives.

Requirements

• Minimum of 3-5 years of experience in real estate, property, and/or community management or a related field.
• Preferred Certifications: M100, M202, M201.
• An Associate's degree in Property Management, Real Estate, Business Administration, or a related field is preferred.
• In-depth knowledge of the Dubai real estate market and local regulations, proficiency in MS Office and relevant software such as YARDI, Iskaan, Mollak.
• Ability to maintain high ethical standards and integrity in all property management activities.
• Ability to work effectively as part of a property management team and coordinate activities with other departments.
• Attention to detail in lease agreements, financial reports, and property inspections.
• Skill in collecting rent payments, handling delinquent accounts, and managing financial records.

Benefits

Employment visa, medical insurance, and other benefits as per UAE law.