Property Management Assistant

Ultimate HR Solutions; Dubai; On-site; AED 60,000 - 100,000; Full time

Job summary

An established industry player is seeking a skilled Property Manager to oversee operations in the vibrant Dubai real estate market. This role involves managing tenant relations, ensuring property upkeep, and coordinating with vendors for essential services. The ideal candidate will have a strong background in property management, excellent communication skills, and the ability to navigate the local regulatory landscape. Join a dynamic team where your expertise will contribute to creating thriving communities and enhancing tenant satisfaction. If you are passionate about real estate and community management, this is the perfect opportunity for you.

Benefits

Employment Visa

Medical Insurance

Other benefits as per UAE law

Qualifications

• 3-5 years of experience in real estate property or community management.
• In-depth knowledge of the Dubai real estate market and regulations.

Responsibilities

• Manage tenant inquiries and oversee vendor operations for property services.
• Conduct property inspections and maintain communication with tenants.

Skills

Property Management

Community Management

Communication Skills

Financial Management

Attention to Detail

Education

Associate’s degree in Property Management

Bachelor’s degree in Business Administration

Tools

YARDI

Iskaan

Mollak

MS Office

Job description

• Responding to external agent or potential tenant inquiries.
• Assist in overseeing the operations of vendors and contractors for various services, such as cleaning, maintenance, and security.
• Conduct regular property inspections to identify and address maintenance issues.
• Oversee the cleanliness and upkeep of the facility, including grounds and common areas.
• Maintain regular and effective communication with tenants through email, phone, and in-person meetings.
• Address tenant inquiries, concerns, and complaints promptly and professionally.
• Manage all of the leasing processes.
• Assist in preparing and distributing tenant notices regarding rent reminders, maintenance schedules, and policy updates.
• Maintain effective communication with homeowners via email, phone, and WhatsApp when required and coordinate with the Owners Association (OA) to promptly and effectively address resident complaints, disputes, and concerns.
• Extract opening balances and newly invoiced charges from MOLLAK’s reports.
• Assist the OA in collecting due and overdue service charges through circular notices and follow-up emails. Provide regular financial reports to management on service charge collections.
• Support the OA in developing long-term plans for the community, including capital improvements and strategic initiatives.

Requirements

• Minimum of 3-5 years of experience in real estate property and/or community management or a related field.
• Preferred Certifications: M-100, M-202, M-201.
• An Associate’s degree in Property Management, Real Estate, Business Administration, or a related field is preferred.
• In-depth knowledge of the Dubai real estate market and local regulatory environment. Proficiency in MS Office and relevant software: YARDI, Iskaan, Mollak.
• Ability to maintain high ethical standards and integrity in all property management activities.
• Ability to work effectively as part of a property management team and coordinate activities with other departments.
• Ability to pay attention to detail in lease agreements, financial reports, and property inspections.
• Skill in collecting rent payments, handling delinquent accounts, and managing financial records.

Employment Visa, Medical Insurance and Other benefits as per UAE law.