Project Support Coordinator

ACTION International Services LLC; Dubai; On-site; AED 40,000 - 80,000; Full time

Job summary

An established industry player is seeking a skilled professional to oversee the front end management of their Rental Management System. This role involves ensuring accurate database management, coordinating resources across departments, and generating insightful reports to aid in strategic decision-making. The ideal candidate will possess a degree in Management and have a strong background in fleet management systems, complemented by excellent analytical and communication skills. Join a dynamic team where you can make a meaningful impact and help drive operational efficiency in a thriving organization.

Qualifications

• 4+ years of experience in a similar role within the industry.
• Strong knowledge of ERP Systems and Fleet Management.

Responsibilities

• Manage and allocate equipment and materials for various projects.
• Develop dashboards and reports for management decision-making.

Skills

Analytical Skills

Problem Solving

Communication Skills

IT Skills

Education

Degree in Management

Tools

Fleet Management Systems

Microsoft Applications

Job description

GENERAL DESCRIPTION

This role is responsible for the front end management of Actions Rental Management (RM) System. The post holder will ensure that the relevant system procedures with regards to sales activity and project execution are carried out on a system level in order to provide visibility to all stakeholders.

KEY RESPONSIBILITIES / ACCOUNTABILITIES

RM System Management

• Manage, plan and allocate equipment and material to different projects on daily basis.
• Ensure the accuracy of database for equipment, material and other resources in the system.
• Develop dashboard and intelligent reports that helps management in decision making and devising action plans.
• Coordinate with all departments within the division and the company to ensure maximum utilization of resources in order to achieve departmental objectives.
• Enter and Process all internal requests on to the ERP system to ensure a timely delivery to all internal and external clients.
• Process the required information to all relevant departments with instructions and timelines.
• Ensure work is to be completed in line with ACTION’s policies and procedures in a timely professional manner.
• Generate the following RM system documentation for all projects

-Equipment and Material requirement contracts in line with project execution stages and activities

-Charging Contracts

-Costing Contracts

• Ensure the following RM system documentation is generated for all projects

-Picking Lists

-Delivery Notes

-Collection Notes

-Site to Site Transfers

• Produce the following reports to the Line Manager

-Project Profitability - Weekly

-Invoice Summary – Monthly

• Generate adhoc site reports as requested by the Line Manager.
• Maintain good working relationship with all parties at all levels at all times when representing the Company.

QHSE

• Make a deliberate effort to gain a full understanding and working knowledge of the Company’s QHSE Policies and Procedures.

Cross Functional Support/Training

• Set direction and objectives for team members and ensure achievement of their development plans.
• Works closely with internal project stakeholders assigned to resolve any project risks associated with contracts, documentation & execution.
• Identify & address problems and opportunities; brings those which are appropriate to the Line Manager; and, facilitates discussion & deliberation
• Be prepared to assist other Company Personnel as required/requested.
• As required/requested, be prepared to carry out other duties and responsibilities.
• As required, become involved in “on the job training” of others.
• Participate in any other relevant/appropriate training programs as requested by the company as well as conduct internal training seminars on RM processes and procedures.

QUALIFICATION REQUIREMENTS

• Degree in Management or equivalent from an internationally recognized University.
• Generally 4+ years of related work experience in a similar industry and role.
• Knowledge of Fleet Management Systems (ERP Systems)
• Strong IT skills
• Keen analytic, organization and problem solving skills, which support and enable sound decision making.
• Excellent team skills with an ability to communicate and work effectively across variety of internal and external stakeholders;
• Knowledge of Microsoft applications