Project Secretary / Document Controller - PMC

Mirage; Ras Al Khaimah; On-site; AED 60,000 - 120,000; Full time

Job summary

A leading regional company in Ras Al Khaimah is seeking a Project Secretary to provide administrative support to the project team. The role involves managing documentation, scheduling, and coordinating meetings, while assisting with general office tasks. The ideal candidate should have proven experience in a similar role and strong organisational abilities. This position offers the opportunity to work in a dynamic project environment.

Qualifications

• Proven experience as a project secretary or in a similar role.
• Strong organisational, time management, and multitasking abilities.
• Experience in managing calendars and scheduling.
• Excellent communication skills, both written and verbal.

Responsibilities

• Handle project correspondence, document control, and filing.
• Manage the project team's calendar, including scheduling and coordinating meetings.
• Prepare and distribute reports, meeting minutes, and presentations.
• Assist with travel arrangements and event planning for the team.
• Maintain organised project files and records.
• Liaise between departments to ensure smooth communication.
• Provide administrative and secretarial support to project managers.

Skills

Organisational skills

Time management

Multitasking

Communication skills

Tools

MS Office (Word, Excel, PowerPoint)

Job description

Project Secretary / Document Controller - PMC

Job title: Project Secretary/ Document Controller

Location: RAK, UAE

We are looking for a highly organised and detail-oriented Project Secretary to provide administrative support to the project team. The ideal candidate will be responsible for managing documentation, scheduling, and coordinating meetings, while also assisting with general office tasks.

Key Responsibilities:

• Handle project correspondence, document control, and filing
• Manage the project team's calendar, including scheduling and coordinating meetings
• Prepare and distribute reports, meeting minutes, and presentations
• Assist with travel arrangements and event planning for the team
• Maintain organised project files and records
• Liaise between departments to ensure smooth communication
• Provide administrative and secretarial support to project managers

Requirements:

• Proven experience as a project secretary or in a similar role
• Strong organisational, time management, and multitasking abilities
• Experience in managing calendars and scheduling
• Proficiency in MS Office (Word, Excel, PowerPoint)
• Excellent communication skills, both written and verbal

Only shortlisted candidates will be contacted.