Project Secretary

Confidential Company; Abu Dhabi; On-site; AED 120,000 - 200,000; Full time

Job summary

An established industry player is seeking a Project Secretary to provide vital administrative and secretarial support in a dynamic gas pipeline construction environment. This role is essential for ensuring smooth project operations, involving coordination of meetings, meticulous management of documentation, and effective communication with stakeholders. Ideal candidates will have a strong background in project coordination, particularly within the construction sector, and possess excellent organizational skills. Join a team where your contributions will play a key role in the successful execution of significant projects, and enjoy the opportunity to thrive in a fast-paced environment.

Qualifications

• 5+ years of experience in gas pipeline construction projects.
• Strong proficiency in Microsoft Office Suite for documentation.

Responsibilities

• Coordinate project meetings and manage documentation for compliance.
• Provide administrative support and maintain project schedules.

Skills

Meeting Minutes (MOM)

Communication Skills

Organizational Skills

Task Coordination

Pressure Management

Education

Bachelor’s degree in Business Administration

Graduation in Management or relevant field

Tools

Microsoft Office Suite

Job description

The Project Secretary will provide administrative and secretarial support to the project team, ensuring smooth operations in a gas pipeline construction environment. The role involves managing schedules, coordinating meetings, preparing reports, and maintaining project documentation.

Key Responsibilities:

• Schedule and coordinate project meetings, including drafting and distributing Meeting Minutes (MOM).
• Manage project-related documentation, ensuring accuracy and compliance with industry standards.
• Provide administrative support, including drafting correspondence and handling project-related communications.
• Coordinate with internal teams and external stakeholders to facilitate smooth project execution.
• Maintain records of project activities, schedules, and approvals.
• Assist in tracking project deadlines, deliverables, and action items.
• Ensure confidentiality of project-sensitive information.
• Support the project team with logistical arrangements and day-to-day administrative tasks.

Desired Candidate Profile:

• Any Graduation (Bachelor’s degree in Business Administration, Management, or a relevant field is preferred).
• Minimum of 5 years of experience in gas pipeline construction projects.
• ADNOC project experience is a plus.
• Must be an immediate joiner to be considered for the interview.
• Strong ability to write and distribute Meeting Minutes (MOM).
• Proficiency in scheduling meetings, coordinating tasks, and maintaining project documentation.
• Strong communication and organizational skills.
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Ability to work under pressure and handle multiple tasks efficiently.

Employment Type:

• Full Time

Company Industry:

• Construction
• Civil Engineering

Department / Functional Area:

• Projects

Keywords:

• Project Secretary
• Project Executive
• Project Coordination
• Administrative Support
• Meeting Minutes MOM
• ADNOC