Project Proposal Coordinator

Job Description

The project development coordinator will be responsible for designing and developing high-quality project proposals in response to RFPs/RFIs and assisting in various coordination aspects of these projects when accepted. The coordinator will play an integral role in setting the tone for proposals and projects, through the following responsibilities:

1. Proposal Coordination: Coordinate the tender/RFP process from initiation to submission, ensuring a streamlined approach.
2. Project Support: Assist in the coordination of accepted project proposals, supporting all phases of the project.
3. Collaboration: Work with partners, stakeholders, and team members to ensure smooth proposal submission and project coordination.
4. Tools Utilization: Use tools like Microsoft Office, project management platforms, and other suggested tools for effective task management.

Growth Initiatives Support

1. Timeline Management: Establish and adhere to project timelines to meet deadlines and maintain efficiency.
2. Opportunity Identification: Support the Growth Initiatives Office in identifying new proposal opportunities and growth areas.
3. Research & Analysis: Conduct independent research, desk reviews, and analysis to support proposal development, ensuring relevance to the UAE context where applicable.
4. Innovation: Develop innovative solutions and approaches, incorporating trending technologies and digital solutions.
5. Proposal Development: Create clear, concise, and compelling proposals that respond effectively to tenders and RFPs.
6. Presentation Creation: Use PowerPoint to develop visually appealing presentations that complement proposal narratives.
7. Brand Alignment: Ensure proposals align with company branding and strategic messaging, highlighting competitive advantages.
8. Idea Contribution: Participate in brainstorming sessions to enhance offerings and impact.

Proposal Development

1. Vendor & Partner Outreach: Research and engage potential vendors or partners, understanding their offerings and alignment with tender requirements.
2. Negotiations: Participate in negotiations to clarify terms and expectations.
3. Relationship Management: Maintain communication with vendors and partners, resolving issues and exploring future collaborations.
4. Documentation & Review: Document communications, review proposal content for accuracy and compliance, and implement quality assurance processes.

Project Coordination

1. Planning & Execution: Assist in planning and executing projects post-acceptance.
2. Project Planning: Develop project plans with timelines, milestones, and deliverables.
3. Stakeholder Coordination: Coordinate with internal and external stakeholders for smooth implementation.
4. Meeting Participation: Attend meetings, prepare agendas, and document minutes.
5. Documentation: Maintain project documentation and status reports.
6. Resource Management: Assist in managing project resources, including personnel and materials.