Project Manager

Virtucruit; Abu Dhabi; On-site; AED 120,000 - 200,000; Full time

Job summary

A leading event management company in Abu Dhabi is seeking a Project Manager responsible for leading, planning, and executing events and exhibitions. The ideal candidate will manage timelines and budgets, ensure client satisfaction, and collaborate with various teams to guarantee the success of each project. A degree in Event Management and over 5 years of experience in project management are required. This position offers an opportunity to work in a dynamic environment with potential for travel.

Qualifications

• 5+ years of experience in project or event management.
• Experience with large-scale events or exhibitions.
• Proven budgeting and vendor management skills.

Responsibilities

• Develop and manage detailed project plans and budgets.
• Serve as the main point of contact for clients.
• Supervise event setup and ensure quality standards.
• Conduct post-event evaluations.

Skills

Project planning

Client management

Budgeting

Strong communication

Leadership

Education

Bachelor’s degree in Event Management or related field

Tools

Microsoft Office

Project management tools (e.g., Monday.com, Asana)

AutoCAD

Job description

The Project Manager is responsible for leading, planning, and executing events and exhibition projects from concept to completion. This includes managing timelines, budgets, client communication, and cross‑functional coordination with design, production, logistics, and on‑site teams to ensure successful project delivery that meets client objectives and company standards.

Key Responsibilities:

1. Project Planning & Coordination

• Develop and manage detailed project plans, schedules, and budgets for each event or exhibition.
• Coordinate with internal departments (design, production, technical, logistics, and procurement) to align project objectives.
• Define project scope, goals, deliverables, and milestones in alignment with client requirements.

2. Client Management

• Serve as the main point of contact for clients throughout the project lifecycle.
• Conduct regular meetings, updates, and presentations to maintain client satisfaction and transparency.
• Provide creative and operational solutions to meet client expectations.

3. Budgeting & Financial Control

• Prepare cost estimates, quotations, and project budgets.
• Track expenses, manage vendor invoices, and ensure profitability.
• Negotiate with suppliers and contractors to ensure cost‑effectiveness.

4. Production & On‑Site Execution

• Supervise event setup, installation, and dismantling to ensure quality and safety standards.
• Coordinate logistics including transportation, material handling, and manpower scheduling.
• Handle troubleshooting and on‑site decision‑making during event execution.

5. Quality & Compliance

• Ensure adherence to brand guidelines, design standards, and safety regulations.
• Conduct post‑event evaluations to assess project success and areas for improvement.

6. Team Leadership

• Manage internal project teams and external vendors.
• Assign tasks, monitor performance, and ensure timely completion of deliverables.
• Foster collaboration and effective communication across departments.

Qualifications & Requirements:

• Bachelor’s degree in Event Management, Marketing, Business Administration, or related field.
• 5+ years of experience in project or event management within an exhibitions, events, or agency environment.
• Proven experience handling large‑scale events, exhibitions, or corporate activations.
• Strong budgeting, scheduling, and vendor management skills.
• Excellent communication, negotiation, and leadership abilities.
• Proficient in Microsoft Office, project management tools (e.g., Monday.com, Asana), and design file handling (AutoCAD, 3D renderings a plus).

Ability to travel and work flexible hours, including weekends or late nights during event setup and breakdown.