Project Coordinator - Recruitment

Deeplight AI; Abu Dhabi; On-site; AED 167,000 - 279,000; Full time

Benefits offered by this job

Competitive salary

Gold Level health insurance

Individual visa sponsorship

Professional development support

Subscription reimbursement

AI project exposure

Monthly incentive program

Career advancement opportunities

Job summary

Deeplight AI, based in the UAE, is seeking a detail‑oriented Project Coordinator – Recruitment to drive talent operations within a tier‑one banking resourcing program. You will coordinate FTC roles, draft job descriptions, manage interview panels, and liaise with external agencies to build qualified shortlists.

You will navigate SoW approvals, maintain recruitment dashboards, and ensure smooth candidate logistics in a structured corporate environment.

Qualifications

• Bachelor’s degree required in HR, business, project management, or related field.
• 3+ years in recruitment coordination or PMO resourcing support.
• Experience with SoW approvals and vendor coordination.
• Proficiency with ATS, scheduling tools, and advanced spreadsheets.
• Strong written/verbal communication and meticulous attention to detail.

Responsibilities

• Draft, standardize, and refine high‑quality job descriptions for FTC roles.
• Schedule and manage multi‑stage interview processes with stakeholders.
• Coordinate distribution and tracking of candidate tests and assessments.
• Interface with external agencies to deliver qualified shortlists.
• Prepare and track SoWs through internal approval channels.
• Maintain PMO dashboards, pipelines, and vendor trackers for exec review.

Skills

Recruitment coordination

Stakeholder communication

ATS proficiency

Scheduling tools (Outlook/Teams)

Vendor coordination

SoW understanding

Multitasking

Attention to detail

Education

Bachelor’s in HR/Business/PM

Tools

ATS

Outlook/Teams

Excel/Google Sheets

Job description

Job Description:

DeepLight AI is a specialist AI and data consultancy dedicated to transforming the regional corporate landscape through bespoke, high-impact intelligent systems. We combine deep technical expertise in AI engineering, cloud architecture, and data platforms with structured, enterprise-grade delivery management.

We partner with major institutions across the UAE—with deep-rooted expertise in Financial Services and Banking—to power high-stakes digital transformations. As part of our embedded delivery team supporting a tier-one banking partner, we are seeking a detail-oriented, highly organized Project Coordinator – Recruitment to drive talent operations and vendor governance.

The Opportunity

In this role, you will sit at the operational heart of a major banking resourcing program. Working closely with bank hiring managers, internal PMO leads, and external agency partners, you will manage end-to-end recruitment coordination for Fixed-Term Contract (FTC) positions and project-based specialist roles.

If you bring sharp organizational skills, experience navigating Statement of Work (SoW) approval workflows, and a passion for seamless talent operations inside structured corporate environments, this role offers a high-visibility platform within our growing firm.

What You’ll Do

• Shape Role Requirements: Collaborate directly with bank department heads and hiring managers to draft, standardize, and refine high-quality Job Descriptions (JDs) aligned with specific FTC project needs.
• Orchestrate Candidate Logistics: Own the scheduling and management of multi-stage interview panels, managing calendar availability, candidate communications, and structured panel feedback collection.
• Manage Technical Assessments: Coordinate the distribution, tracking, and collation of candidate testing links and technical assessments to ensure timely evaluation by technical leads.
• Direct Vendor Partners: Serve as the key operational contact for external recruitment agencies—delivering clear candidate briefs, screening submitted profiles, and building qualified shortlists.
• Drive SoW & Commercial Approvals: Draft, submit, and track Statements of Work (SoWs) through internal finance, commercial, and legal approval channels to prevent onboarding friction.
• Maintain PMO Trackers: Keep accurate, up-to-date recruitment dashboards, pipeline reports, and vendor tracking logs for executive review.

As an AI consultancy, our greatest asset is the expertise of our people.
While technical mastery is the foundation of what we do, the ability to bridge the gap between complex data science and actionable business value is what defines your success with Deeplight.
Were looking for individuals who are not only world-class in their fields of specialism, but also compelling communicators and persuasive advocates for their own skills.
You will be the face of our firm, tasked with building trust, articulating the \"why\" behind your technical decisions, and effectively \"selling\" your vision to high-level stakeholders.
If you thrive on the challenge of presenting cutting-edge solutions as much as you do on building them, you will fit right in.

What We’re Looking For

• Bachelor’s degree in Human Resources, Business Administration, Project Management, or a related field.
• 3+ years of hands-on experience in recruitment coordination, talent acquisition operations, or PMO resourcing support.
• Proficiency with Applicant Tracking Systems (ATS), scheduling tools (Outlook/Teams), and advanced Excel/Google Sheets tracking.
• Practical familiarity with Fixed-Term Contract (FTC) hiring processes, Statement of Work (SoW) internal approval cycles, and vendor coordination.
• Exceptional written and verbal communication skills, paired with meticulous attention to detail and strong multi-tasking abilities.

What Gives You an Edge

• Prior experience supporting recruitment operations or talent management directly inside a bank or financial institution in the UAE/GCC.
• Experience working within a technology consultancy or professional services environment managing embedded client resourcing.

The benefits youll enjoy as part of this role include:

• Competitive salary
• Comprehensive Gold Level personal health insurance
• Individual Visa Sponsorship
• Professional development and certification support
• Subscription reimbursement relating to your role
• Opportunity to work on cutting-edge AI projects
• Monthly Employee Incentive program
• Career advancement opportunities in a rapidly growing AI company
  

This position offers a unique opportunity to shape the future of AI implementation while working with a talented team of professionals at the forefront of technological innovation. The successful candidate will play a crucial role in driving our companys success in delivering transformative AI solutions to our clients.
At DeepLight AI, we recognise that diversity drives innovation. We are committed to fostering an inclusive environment where individuals with different thinking styles can thrive and contribute their unique strengths to our specialised AI and data solutions.

Our goal is to ensure our application and interview process is accessible, predictable, and fair for all candidates.

If you require any specific adjustments to the application process, or if you require any reasonable adjustments should you be successful in being processed to the interview stage, please do let us know. This information will be kept strictly confidential and will not impact hiring decisions.

Requirements: