Project Coordinator Fitout

Azizi Developments; Dubai; On-site; AED 134,000 - 201,000; Full time

Job summary

Azizi Developments in Dubai is seeking a diligent Site Coordination Specialist to support project managers on fit-out and construction activities. You will coordinate between site, design, procurement and subcontractors, track drawings and submittals, and help maintain documentation and progress reporting.

Ideal candidates bring 2–5 years in fit-out/construction, fluency in English (Hindi/Arabic preferred), and solid MS Office and AutoCAD skills; willingness to travel and adapt to a fast-paced

Qualifications

• Bachelor's degree in Civil Engineering, Architectural Engineering, Construction Management or related field.
• 2–5 years of relevant experience in fit-out, construction, steel, modular/PODs, or manufacturing.
• Experience in project/site coordination, drawings, material submittals and project documentation.

Responsibilities

• Assist the Project Manager in planning and executing fit-out projects.
• Coordinate daily activities between site, design, procurement and subcontractors.
• Follow up on project tasks and ensure timely closure of actions.
• Monitor site progress and provide updates to the Project Manager.
• Coordinate subcontractors, labour teams and site engineers.
• Ensure required materials and resources are available on site.
• Track shop drawings, GFC drawings and material submittals.
• Coordinate with Design and BIM teams for revisions and approvals.
• Support the resolution of RFIs and technical issues.
• Follow up on material deliveries and long-lead items.
• Coordinate with Procurement on purchase orders and supplier updates.
• Highlight delays or risks that may affect the project schedule.
• Maintain drawing registers, material submittals, RFIs and approval logs.
• Prepare daily/weekly project progress reports.
• Support the preparation of project status presentations.
• Coordinate between clients, consultants, site teams and internal departments.
• Assist with site meetings and prepare meeting minutes.
• Maintain proper documentation of instructions and decisions.
• Support the QA/QC team with inspections and snag lists.
• Ensure work complies with project specifications and approved drawings.
• Follow up on corrective actions for site issues.

Skills

Coordination

Communication

Documentation

MS Office

AutoCAD

Project planning

QA/QC

HSE awareness

Hindi/Arabic language

Education

Bachelor's Degree in Civil Engineering, Architectural Engineering, Construction Management

Tools

Aconex

BIW

MS Project

Job description

• Assist the Project Manager in planning and executing fit-out projects.
• Coordinate daily activities between site, design, procurement and subcontractors.
• Follow up on project tasks and ensure timely closure of actions.

Site Coordination

• Monitor site progress and provide updates to the Project Manager.
• Coordinate subcontractors, labour teams and site engineers.
• Ensure required materials and resources are available on site.

Design & Technical Coordination

• Track shop drawings, GFC drawings and material submittals.
• Coordinate with Design and BIM teams for revisions and approvals.
• Support the resolution of RFIs and technical issues.

Procurement Coordination

• Follow up on material deliveries and long-lead items.
• Coordinate with Procurement on purchase orders and supplier updates.
• Highlight delays or risks that may affect the project schedule.

Documentation & Reporting

• Maintain drawing registers, material submittals, RFIs and approval logs.
• Prepare daily/weekly project progress reports.
• Support the preparation of project status presentations.

Stakeholder Communication

• Coordinate between clients, consultants, site teams and internal departments.
• Assist with site meetings and prepare meeting minutes.
• Maintain proper documentation of instructions and decisions.

Quality & Compliance

• Support the QA/QC team with inspections and snag lists.
• Ensure work complies with project specifications and approved drawings.
• Follow up on corrective actions for site issues.

Requirements

Education

• Bachelor's Degree in Civil Engineering, Architectural Engineering, Construction Management, or a related field.

Experience

• 2-5 years of relevant experience.
• Experience in fit-out, construction, steel, modular/PODs, or manufacturing industries.
• Experience in project/site coordination, drawings, material submittals and project documentation.

Technical Skills

• Proficiency in MS Office - Excel, Word, PowerPoint & MS Project.
• Basic knowledge of AutoCAD.
• Experience with document control platforms such as Aconex or BIW.
• Understanding of shop drawings, GFC drawings, RFIs and material submittals.
• Basic understanding of project planning, QA/QC and HSE requirements.

Additional Qualifications

• Exposure to PMP/PRINCE2 or project management training is an advantage.
• Basic HSE awareness training is preferred.

Languages

• Hindi or Arabic preferred.

Other Requirements

• Driving licence preferred where operationally required.
• Willingness to travel and flexibility with working hours.
• Strong coordination, communication, documentation and follow-up skills.