Project Coordinator / Estimator

Mars media services; Dubai; On-site; AED 60,000 - 90,000; Full time

Job summary

A leading company in the media services sector is seeking a Project Coordinator / Estimator in Dubai. The successful candidate will coordinate project execution from quotation to delivery, ensuring client satisfaction and effective communication across departments. Ideal candidates will have a degree in a relevant field and at least two years of experience in estimation or project coordination, preferably in related industries.

Qualifications

• 2+ years of experience in estimation/project coordination.
• Proficient in Microsoft Excel and project tracking tools.
• Familiarity with AutoCAD drawings is an advantage.

Responsibilities

• Prepare accurate quotations from client inquiries and technical drawings.
• Monitor project timelines, resources, and deliverables.
• Act as the liaison among design, production, installation, and client teams.

Skills

Analytical skills

Numerical skills

Organizational skills

Time management skills

Communication in English

Education

Bachelor's degree or diploma in Engineering, Architecture, Business

Tools

Microsoft Excel

Microsoft Word

Project tracking tools (Trello, Zoho Projects, MS Project)

AutoCAD

Job description

Job Purpose:

To coordinate project execution from quotation to delivery, ensuring timelines, cost accuracy, and client satisfaction. The Project Coordinator / Estimator will be responsible for preparing cost estimates, managing project documentation, and supporting day-to-day operations across departments.

Key Responsibilities:

Estimation:

• Review client inquiries and technical drawings to prepare accurate quotations.
• Calculate material, labor, and equipment costs based on production specs.
• Liaise with suppliers for up-to-date pricing and delivery timelines.
• Prepare cost breakdowns and submit timely proposals to the sales or project teams.
• Maintain and update the pricing database and estimation templates.

Project Coordination:

• Assist in planning and tracking project timelines, resources, and deliverables.
• Prepare and follow up on project schedules, work orders, and installation plans.
• Act as a point of contact between the design, production, installation, and client servicing teams.
• Coordinate approvals for designs and drawings from clients and internal teams.
• Monitor progress and report project status to the Project Manager.
• Ensure all documentation, including invoices and delivery notes, is accurate and properly filed.

Skills

Required Qualifications & Skills:

• Bachelor's degree or diploma in Engineering, Architecture, Business, or a related field.
• 2+ years of experience in estimation and/or project coordination, preferably in signage, printing, fit-out, or fabrication industries.
• Strong analytical and numerical skills.
• Proficient in Microsoft Excel, Word, and project tracking tools (e.g., Trello, Zoho Projects, or MS Project).
• Familiarity with reading AutoCAD drawings and technical documents is a strong advantage.
• Strong organizational and time management skills.
• Effective verbal and written communication in English.
• Ability to work under pressure and manage multiple projects simultaneously.