Project Coordinator/Document controller- Construction

Confidential Company; Abu Dhabi; On-site; AED 60,000 - 85,000; Full time

Job summary

A Confidential Company in Abu Dhabi seeks a Construction Project Coordinator to manage project documentation and facilitate communication across teams. The ideal candidate will hold a Bachelor's degree in a related field and have 2-4 years of practical experience in construction project coordination. This role demands excellent organizational and communication skills, a proactive attitude, and proficiency with construction management software.

Qualifications

• Minimum 2-4 years in construction project coordination or document control.
• Certifications like PMP or CAPM preferred.
• Fluency in English required; additional languages advantageous.

Responsibilities

• Coordinate project documentation and ensure accuracy.
• Assist project managers in scheduling and tracking.
• Conduct audits to ensure compliance with policies.

Skills

Organizational skills

Attention to detail

Communication skills

Proactive problem-solving

Flexibility and adaptability

Education

Bachelor's degree in Construction Management or Engineering

Tools

Procore

Aconex

Job description

• Coordinate and manage project documentation, ensuring all records are accurate and up-to-date, facilitating smooth communication across teams.
• Implement and maintain a centralized document control system that allows quick access to necessary project information, reducing delays in decision-making.
• Assist in the preparation of project reports, tracking progress against timelines, and identifying potential risks or issues for timely resolution.
• Support project managers in scheduling meetings, documenting minutes, and following up on action items to ensure accountability.
• Facilitate the submission and approval processes for project documents, including contracts, plans, and change orders, to adhere to compliance standards.
• Act as a liaison between contractors, subcontractors, and stakeholders, ensuring that all parties are informed of changes and updates in project documentation.
• Conduct regular audits of documentation to ensure compliance with company policies and industry regulations, fostering a culture of continuous improvement.
• Utilize project management software to monitor project milestones and deliverables, enabling proactive management of timelines and resources.
• Assist in organizing project-related training sessions and workshops, ensuring that all team members are equipped with the necessary knowledge and skills.
• Maintain an organized archive of project documents post-completion, facilitating easy access for future reference and audits.

Desired Candidate Profile

• Bachelor's degree in Construction Management, Engineering, or a related field is essential for a solid understanding of project processes.
• A minimum of 2-4 years of relevant experience in construction project coordination or document control is crucial for effective performance.
• Certifications such as PMP, CAPM, or equivalent document control credentials enhance a candidate's profile and demonstrate commitment to the field.
• Experience with construction management software like Procore, Aconex, or similar tools is preferred to streamline documentation processes.
• Fluency in English is mandatory, with additional language skills being a significant advantage in multi-national project environments.
• Strong organizational skills and attention to detail are critical for managing extensive project documentation without errors.
• Excellent communication skills, both written and verbal, are necessary for effective collaboration with diverse teams and stakeholders.
• A proactive approach to problem-solving and the ability to work under pressure are valued traits that contribute to project success.
• Candidates should demonstrate flexibility and adaptability in a fast-paced construction environment, responding effectively to changing priorities.
• A positive attitude and strong interpersonal skills foster a collaborative working atmosphere, essential for team dynamics.

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