Project Coordinator

JLL; United Arab Emirates; On-site; USD 40,000 - 70,000; Full time

Job summary

A leading property management firm is seeking a Project Coordinator in the UAE. In this role, you'll assist project managers, manage stakeholder relationships, and maintain compliance with contractual obligations. Ideal candidates will have experience in project management and a strong focus on client relations and financial management.

Qualifications

• Minimum 1 year of experience in a similar role.
• Experience with client sensitivities and risk management.
• Ability to translate client needs into business growth.

Responsibilities

• Assist Project Managers in developing project plans.
• Serve as the primary contact for client projects.
• Ensure compliance with contractual obligations.

Skills

Project management

Client relationship management

Financial reporting

Analytical skills

Organizational skills

Job description

Roles and Responsibilities

1. Ownership
2. Assist the Project Managers in developing project plans prior to project commencement.
3. Load all projects onto the JLL OVP system in advance.
4. Monitor the progress of all projects under their control.
5. Ensure regular review of data and provide analytics review.
6. Collate and review supply chain quotes.
7. Understand the client's key business drivers and support the FM and Clients team in uploading small works to OVP where applicable.

Client Stakeholder Management

1. Serve as the primary contact point for JLL regarding the JPMC account and projects.
2. Ensure the OVP is updated regularly to meet contractual obligations.
3. Manage relationships with key stakeholders in the client organization.
4. Coordinate with project managers to plan, schedule, and review capital works, especially those allocated to JLL.
5. Develop and review small works plans with the FM team.
6. Maintain a detailed understanding of the client’s business and influencing factors.

Financial Management

1. Collaborate with project owners to review and upload project quotes.
2. Provide financial reports and identify gaps in project processes.
3. Support country growth targets within subregions.
4. Identify opportunities for cross-selling services and growth recommendations.

Contract Management

1. Ensure compliance with contractual obligations in all activities.
2. Report on key performance indicators and service levels.
3. Manage change requests and ensure change control processes are followed.

Operations

1. Facilitate information transfer for projects under the IFM contract across EMEA.
2. Keep OVP data updated and share skills with the team for better collaboration.
3. Organize communications considering time zones and coordinate with project managers across EMEA.
4. Report clearly and precisely to team members.

Candidate Specification & Key Selection Criteria

1. Minimum 1 year of experience in a similar role.
2. Experience handling client and firm sensitivities, with the ability to escalate or deescalate risks appropriately.
3. Experience translating client needs into business growth opportunities.

Critical Competencies for Success

1. Technical Competence: Understanding technical processes for project coordination and financial reporting.
2. Quest for Excellence: Focus on delivery optimization and continuous improvement.
3. Performance Management: Ability to manage project management team performance.
4. Organizational Skills: Strong planning skills to prioritize work and meet deadlines.

Note: You will be redirected to the company website to apply for this position.