Project Coordinator

Etoile Group; Dubai; On-site; AED 120,000 - 200,000; Full time

Job summary

A dynamic project management firm in Dubai is seeking a Project Coordinator to oversee new and renovation projects. The successful candidate will ensure projects are delivered on time and within budget while managing stakeholders effectively. Strong communication skills and at least 4 years of experience in project coordination are essential. A valid UAE driving license is required for site visits.

Qualifications

• Minimum of 4 years relevant experience, with at least 2 years in a similar role.
• Valid UAE Driving License.

Responsibilities

• Manage the delivery of all new and renovation projects.
• Collaborate with brands and consultants for efficient project delivery.
• Monitor project financials as per approved CAPEX.

Skills

Strong verbal and written communication skills

Problem Solving and Decision Making

Time Management and Organization

Analytical thinking

Proficient in MS Office Suite

Education

Bachelor’s degree in business administration or equivalent

Job description

The Project Coordinator supports the business by handling administrative and organizational tasks to ensure projects are completed on time, within budget, and to scope.

Key Responsibilities

• Manage the delivery of all new and renovation projects.
• Collaborate with the brands principles ensuring project delivery is efficient and within the scope.
• Be the SPOC for the brand and the consultant for project delivery.
• Collaborate with the internal stakeholders and external vendors to provide the necessary support during and after the project completion.
• Attend all the meetings related to the projects with the brand and consultants.
• Ensure the store layout during the design phase is aligned with the store technical requirements.
• Manage the appointment process of the contractors alongside the consultant as per company policy.
• Monitor the consultants, suppliers, and contractors ensuring project delivery in the most efficient manner and as per the project retro plan.
• Ensure all the vendors are created and approved internally prior submitting the invoices for payment.
• Ensure all the legal documentation (TL, DEWA, Civil Defense, Fire Fighting, etc) is completed before the store opening and ensure renewals.
• Ensure the project financials is aligned as per the approved CAPEX and keeping records of the relevant stages of each project.
• Conduct regular visits to monitor the project progress, provide technical inputs and support in resolving any issues during the fitout period.
• Maintain a direct communication with the logistics team, ensuring a correct shipping of all the pre-assembly production during the fitout period.
• Ensure solving all possible snagging that may come up upon the project handover.

Your Profile

• Bachelor’s degree in business administration or equivalent.
• A minimum of 4 years of relevant experience with at least 2 years in a similar role.
• Strong verbal and written communication skills to manage stakeholders and resolve conflicts.
• Problem Solving and Decision Making. Analytical thinking to address challenges and make informed decisions.
• Time Management and Organized. Ability to prioritize tasks and manage multiple projects simultaneously.
• Proficient in MS Office Suite.
• Valid UAE Driving license.